OFFICE ASSISTANT (ANIMAL SERVICES)

Position will be open until filled.

We are currently seeking:

An office assistant who will provide secretarial support to assigned departmental personnel; prepare and process various types of documentation; perform data entry; maintain departmental records and files; and perform other related duties as assigned.

Your responsibilities will include:

• Providing information, customer service, and/or referrals to the public.
• Answering, screening, and directing incoming calls; documents and distributes requests for service.
• Greeting and directing visitors to appropriate City departments, personnel or partners.
• Responding to general inquiries regarding departmental operations, policies, programs, and/or services.
• Gathering and compiling data; prepares and/or generates various types of reports.
• Performing data entry; updating and maintaining departmental records, files, and/or databases.
• Providing clerical support and assistance to assigned departmental personnel.
• Updating and maintaining departmental calendars; scheduling/coordinating appointments and meetings.
• Organizing and preparing materials for meetings, speaking engagements, fairs, and/or other functions.
• Preparing, processing, copying, files, and distributing correspondence and other documentation.
• Conducting a variety of routine accounts payable, accounts receivable, and/or payroll tasks.
• Preparing bank deposits; balancing and maintaining petty cash.
• Assisting in ordering departmental supplies and equipment; obtaining vendor quotes/bids as required.
• Collecting, processing, and distributing incoming and outgoing departmental mail.
• Performing other routine or specialized duties relative to area of assignment as required.
• Hours: Monday through Friday, 9:00 am to 6:00 pm.
• Regular and timely attendance is required.

The above duties are not intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

Requirements and Skills:

• Coordinating and performing a variety of general clerical duties.
• Providing secretarial support to assigned departmental personnel.
• Preparing correspondence, reports, and/or other types of documentation.
• Performing accurate data entry and updating/maintaining departmental records and files.
• Establishing and maintaining cooperative working relationships with other staff, City departments, outside agencies, and the general public.

MINIMUM QUALIFICATIONS:

Education and Experience:

High School Diploma or equivalent; and one-year general office experience; or an equivalent combination of education and experience.

Required Licenses or Certifications:

• A Texas Driver License with a good driving record is required.
• Applicants with an out-of-state driver license must provide an original certified driving record from the state of driving licensure.
• A skilled typing test is required (35 wpm with 90% accuracy).

Required Knowledge of:

• General office principles, practices, and equipment.
• Standard computer software applications.
• Records management principles and standards.
• Basic bookkeeping and accounting principles.
• Customer service standards and protocol.

Physical Demands / Work Environment:

• Work is performed in a standard office environment.
• Subject to sitting for extended periods of time, standing, walking, bending, reaching, climbing step ladders, and lifting of objects up to 25 pounds.
• Exposure to potentially irate members of the public is involved.

If you're passionate about Animal Services and want to contribute to creating a positive workplace, we encourage you to apply. This position offers valuable experience in a fast-paced environment.

Job postings may be withdrawn at any time at direction of the City Manager.