What are the responsibilities and job description for the Police Records Specialist position at City of San Luis?
- Performs clerical and administrative duties in accordance with SLPD policies and procedures.
- Performs data entry into automated information systems, updates records, locates and retrieves files or documents, and performs routine file maintenance.
- Reviews reports and redacts confidential information; enters and validates reports and information into Arizona/National Crime Information Centers (ACIC/NCIC) databases.
- Checks and completes records, forms, and other documents.
- Maintains files of reports, citations, and booking records.
- Prepares traffic citations and police reports routing them to the appropriate court.
- Answers single or multi-line phones, responds to routine requests for information, resolves routine.
- Provides information, instructions, and assistance to the public and others having business with SLPD; assists customers with requests, applications, government forms and other documents.
- Communicates with other agencies regarding police records, victims' rights, consent forms, or other areas as directed.
- Transcribes letters, police records, police reports, complaints, interviews, and other statements from tapes.
- Translates from Spanish/English forms, witness statements, interviews, letters, and other documents.
- Compiles figures and data for monthly or summary reports.
- Maintains schedules of meetings, events, subpoenas, and hearings for police personnel.
- Retrieves, sorts, and distributes incoming mail and faxes.
- Types routine correspondence.
- Performs other related duties as assigned.
- City organization, operations, policies, and procedures
- Applicable state and federal rules and regulations, governing law enforcement records management
- Procedures of the management of official documents
- Principles of record keeping and records management
- Data entry and verification procedures.
- Standard office practices, procedures, and equipment.
- Business English, spelling, grammar, punctuation, and composition.
- Maintain accurate records in compliance with SLPD procedures.
- Dealing tactfully and courteously with individuals seeking information about SLPD activities
- Use automated information systems to develop and maintain data and produce documents.
- Utilized judgment and discretion to make decisions.
- Communicate effectively, both orally and in writing.
- Research and compile information and prepare correspondence and reports.
- Maintain confidentiality of sensitive information.
- Type 35 wpm proficiently.
- Work overtime and shift work, including days, evenings, nights, weekends, and holidays to maintain 24-hour coverage of the Records Section.
- High School Diploma or General Educational Development (GED) equivalent; and
- One (1) year of progressively responsible experience performing office support work.
- Any combination of training, education, and experience equivalent to one year of progressively responsible secretarial/office work experience.
- A valid Arizona Driver’s License at the time of application and must be maintained throughout employment.
- Residency in the United States and within 25 miles from the City of San Luis.
- Obtain ACJIS and NCIC Certifications within six (6) months of employment.
Desired/Preferred:
- Bilingual in Spanish
- San Luis Residency
The City of San Luis is committed to Professional Growth and Career Development -
Current employees may be given preferred consideration if they meet the position's minimum requirements.
OPEN UNTIL FILLED - Applications review will be reviewed August 4, 2023.
Candidates deemed to have the most relevant backgrounds will be invited to participate in the interview/assessment process.
Salary : $17