Records Specialist

Posting Date

Application Deadline

Pay Range

Job Type

Department

About the Position

Do you have a keen sense of legal curiosity and the ability to manage complex and sensitive information? Then the Records Specialist position with the Maricopa County Attorney's Office is for you!

As the Records Specialist, you will perform complex administrative tasks that involve the process of researching, processing, and reconciling arrest records to update criminal history records using records management systems and other state and federal agencies.

About Us

We believe in integrity. We believe in justice for all. We are also proud to deliver high-quality prosecution, comprehensive victims' services, crime prevention programs, and more to the residents of Maricopa County. If you would like to utilize your talents and skills to stand up for Maricopa County, apply today, and join our team!

Proud to Offer

• Perform work with a greater purpose

• Opportunities for growth and development within Maricopa County

• Tuition reimbursement

• Exceptional work-life balance, with hybrid and alternative work schedule options

• Low-cost, high-value healthcare for you and your qualifying dependents

• Enrollment in Arizona State Retirement System

• Paid vacation, sick, and parental (birth/adoption) leaves

• Extensive wellness program, including healthcare premium discounts

• Employee discounts for goods and services

• Learn more at

We Require

• Two years of administrative and clerical experience

• High school diploma or GED

• A combination of post-secondary education and job-related experience may substitute for the required experience on a year-for-year basis

We Also Value

• Clerical or legal experience in a law office, judicial, or law enforcement environment that includes legal terminology and criminal law procedure

• Experience in/with criminal history records including reconciling arrest information with court dispositions and/or prosecutors' dispositions

• Experience entering and retrieving data into/from Prosecutor by Karpel (PbK), Integrated Court Information System (ICIS), Arizona Disposition Reporting System (ADRS), Justice Web Interface (JWI), or other legal record management systems

Job Contributions

• Learn and follow the latest federal, state and county policies and procedures for criminal history records research and processing

• Research and enter criminal history information in various databases including but not limited to; PbK, ICIS Justice Court database, ICIS Superior Court database, OnBase, JWI, and ADRS system.

• Maintain a current TOC license with the Department of Public Safety

• Research, process, scan, and update criminal histories and final dispositions reports using PbK, JWI, and ADRS.

• Copy, distribute, and archive criminal history dispositions to law enforcement agencies and the Department of Public Safety

• Accurately record daily and monthly individual productivity to ensure accurate reporting for organizational statistics and grant reporting

• Analyze criminal cases for electronic record-keeping of criminal history information in the Prosecutor by Karpel record management system, ADRS and NCIC

Working Conditions

• Work is performed primarily in a business office setting with long periods of sitting while performing computer activities

• Must have the ability to travel to and from various county locations for meetings and trainings, utilizing personal or county vehicles

• Must have the ability to lift boxes and/or pull mail carts weighing over 40 pounds

• Must currently possess or have the ability to obtain a valid Arizona Driver's License at the time of hire

• Must have the ability to obtain and maintain a security clearance

• The Maricopa County Attorney's Office requires a thorough background check of all successful candidates and is authorized to test prospective employees for the presence of illegally accessed drugs. Testing is conducted once an offer has been extended and prior to placement

Selection Procedure

• Only the most qualified candidates will be considered

• Consideration will only be given to candidates who submit online applications

• Candidates will be contacted primarily through email and their Workday online application profile

• Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer.

Apply Now!