What are the responsibilities and job description for the Emergency Preparedness and Administrative Coordinator position at City of Seaside?
The City of Seaside is recruiting a detail-oriented and collaborative professional to serve as its Emergency PlanningAdministrative Coordinator. This full-time role supports both citywide emergency preparedness efforts and Fire Department administrative operations, working closely with Fire Department leadership and partner agencies.
About the Role
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Serves in a dual-capacity position, with responsibilities split approximately:
- 50% Emergency PlanningPreparedness Coordination
- 50% Fire Department AdministrativeCommunications Support
- Reports directly to the Fire Chief and collaborates with Division Chiefs and the City's Emergency Management Team.
- Plays a key role in safeguarding confidential and sensitive operational, personnel, and planning information.
Emergency Management Responsibilities
- Coordinate the City's Emergency Preparedness Program across all departments.
- Maintain and update the City's Emergency Operations Plan (EOP).
- Support Emergency Operations Center (EOC) readiness, scheduling, and supply maintenance.
- Coordinate preparedness training, exercises, and interagency collaboration, including work with Clatsop County Emergency Management.
- Assist with emergency management budgeting, grants, and compliance reporting.
- Conduct outreach and education related to earthquakes, tsunamis, and emergency preparedness.
AdministrativeCommunications Responsibilities
- Provide high-level administrative support to Fire Department leadership.
- Draft and coordinate departmental reports, public information, and emergency communications.
- Support grant applications, reporting, invoicing, and records management.
- Maintain departmental communications tools, including website content and data systems.
- Serve as a professional point of contact for internal staff, partner agencies, and the public.
The Ideal Candidate
- Highly organized, adaptable, and able to manage multiple priorities.
- Strong written and verbal communication skills.
- Proficient in Microsoft Office and administrative systems.
- Willing and able to obtain FEMA ICS/NIMS certifications within the first year.
This is a non-represented, full-time position offering competitive pay, comprehensive benefits, and the opportunity to directly support community safety and resilience.
Salary : $34 - $41