Police Records Specialist

The Sun Prairie Police Department is currently seeking a full-time Police Records Specialist. This position performs clerical work to provide information to the general public, and to ensure that the information is processed in a timely and accurate manner. This includes compiling, recording, and filing daily information. 

• Greets visitors and provides basic information pertaining to the services provided by the police department. Provides additional information when requested, and answers general inquiries.
• Receives telephone calls; receives requests for service; directs the calls to the appropriate City personnel when additional information is requested.
• Maintains records and files for police department programs and projects. This includes compiling and preparing basic statistical reports pertaining to services provided by the department.
• Performs considerable typing, including entering data into a computer system and transcription work where appropriate.
• Input information into and maintain database used for open records requests. Train others in the use of this database and standards of open record requests.
• Prepares Power Point presentations as requested.
• Review squad and body camera video footage and redact as necessary for release.
• Updates mailing lists and sends form letters and related information for mass mailing. This includes preparing the material to be sent out and making the copies necessary by using photocopy equipment.
• Reviews records and information to determine compliance with open records requests as outlined by department policy/procedures, and State law.
• The position may operate office machines, as well as open and distribute mail.
• Collects, balances and accounts for monies collected or due the city, including payments for citations.
• Creates calls for service when citizens need assistance.
• Must ensure reports are NIBRS/WIBRS compliant
• May perform duties of Records Specialist classification - provides considerable typing, letters, documents and reports from rough drafts, marginal notes, or verbal instructions. Transcribes from a dictating machine. Responds to requests for information received in the mail.  
• May be assigned to special projects when required. Prepares reports and recommendations on matters pertaining to the Records Bureau and/or the Department’s records management system. 

• Work is performed mostly in an office setting; hand-eye coordination is necessary to operate computers and various pieces of office equipment. Specific vision abilities required by this job include close vision and the ability to adjust focus. 
• While performing the duties of this job, the employee frequently is required to stand and talk or hear; use hands and fingers to handle, feel, or operate objects, tools, or controls and reach with hands and arms.  
• The employee must be able to travel to equipment locations throughout the city, In order to access equipment.
• The employee is occasionally required to walk; sit; climb or balance; stoop, kneel, crouch, or crawl.

• The employee must frequently lift and/or move up to 25 pounds.