Director of Special Projects

The City of Tomball is accepting applications for the position of Director of Special Projects. This position will support executive employees in their roles by taking over their smaller responsibilities or handling other day-to-day items. Their duties include attending meetings on the executive leader's behalf and taking notes, leading, and implementing various strategic planning processes across the organization and providing leadership members with important confidential information to prepare them for upcoming meetings or presentations. Spearheads city management initiatives with the different departments and assists the departments to ensure implementation. Works directly with city management to conduct periodic quality control checks of processes to ensure consistency and effectiveness. Will assist city management with the daily operations and tasks by coordinating meetings and facilitating the gathering of data needed. Will serve as interim director or manager on an as needed basis.

REPORTS TO

• City Managers Office

POSITIONS SUPERVISED

• None

Education Bachelor's degree or higher required.

Experience Minimum of 5 years of related experience required, with high-level management experience preferred.

Certifications None

Licensing Possess and maintain a valid Class C Texas motor vehicle operator's license.

Director of Special Projects functions include but are not limited to the following.

• Lead and oversee the planning, execution, and successful completion of assigned projects that are aligned with the City's goals and objectives.
• Provide department leaders with recommendations and consultation to improve teamwork, including assisting departments in documenting workflows, identifying inefficiencies in processes, and making recommendations for improvements.
• Coordinate with various departments, stakeholders, and external partners to ensure efficient project delivery.
• Establish and maintain reports to measure efficiency and measure achievement of goals and objectives, including determining key performance indicators and measuring progress.
• Provide tactical support to implement ideas, including assessing and mitigating risk, identifying and helping to solve core problems, and providing recommendations across the organization.
• Manage the City's strategic planning process, including overseeing and reporting and strategic initiatives, monitoring and communicating progress toward goals, and working with leadership to assign resources to support project implementation.
• Coordinate with the City Manager's Office regarding projects, attend meetings as the City Manager's representative, and report on meetings.
• Respond to inquiries on behalf of the City Manager.
• Provide City Manager and other senior leaders with insight and analysis
• Assist in preparing reports (regulatory and non-regulatory), specifications, presentations, and other complex high-level or executive level documents.
• Assist in preparation of departmental Council agenda items including, but not limited to, ordinances, resolutions, bid awards, contracts, presentations, etc.
• Stay up to date with industry trends, emerging technologies, and best practices in project management. Integrate innovative approaches to enhance project efficiency and effectiveness.
• Other duties as assigned.

• Strong analytical, strategic thinking, and problem-solving skills.
• Ability to deal with sensitive/highly confidential information and skilled in handling sensitive situations with discretion.
• Knowledge of project management principles and practices.
• Knowledge of strategic planning principles, process improvement strategies and tactics, and performance management.
• Excellent communication and interpersonal abilities, with the capacity to engage and collaborate with diverse stakeholders.
• Ability to work in a fast-paced, independent work environment and handle multiple priorities effectively.
• Must know basic budgeting, resource management and standard office principles, practices and procedures.
• Equipment and financial record-keeping practices.
• Principles of organization and administration.
• Knowledge of current municipal/government acquisition, purchasing, and bidding requirements.
• Knowledge of existing City ordinances, laws, and regulations governing construction.
• Knowledge of geographic layout of the City.

Hardware: computer, office phone, cell phone, printer, scanner, copier, other basic office equipment

Office environment; works closely with other City employees and with the public.

• Work requires the ability to sit, stand, walk for extended periods of time.
• Work requires the ability to complete repetitive wrist, hand, and/or fine motor movement.k requires the ability to climb and balance.
• Work requires the ability to talk, hear, listen, and comprehend.
• Work requires visual acuity of 20 feet or more, visual acuity of 20 inches or less, three-dimensional vision, the ability to identify and distinguish colors.
• Must be able to lift up to 20

SALARY

Hiring range - $91,270 - $95,834 ($43.88 - $46.07)

Salary range - $91,270 - $136,906

**Salary is dependent on qualifications and certifications**

Equal Employment Opportunity Statement - The City of Tomball does not discriminate on the basis of Race, Color, National Origin, Sex, Religion, Age or Disability in employment or the provision of services.

Salary : $91,270 - $136,906