Payroll/HR Admin Specialist

The Payroll/HR Administrative Specialist will be responsible for bi-weekly processing of all payrolls for the company and assist the HR Dept with other HR tasks. This role requires strong attention to detail and the ability to work within our current payroll and HRIS system, Dayforce, while maintaining confidentiality and compliance. In addition to payroll duties, this position will assist the human resources department with other HR related tasks such as recruiting, benefits, 401k admin, compliance etc.

YOU Must apply on our website to be considered: www.clarkmhc.com

Essential Functions & Primary Responsibilities:

• Analyzes, prepares, and inputs payroll data to include changes, tax changes, benefit/insurance and 401(k) deductions. Utilizes automated system to produce accurate and timely payroll. Ensures compliance with all applicable state and federal wage and hour laws.
• Managing our self-administered short term disability payments and program and other leave documents.
• Reviews electronic time clock for completeness, accuracy, and contacts various department supervisors for missed time and inaccurate pay code entries.
• Prepares & Processes bi-weekly payroll, weekly expense checks & periodic off-cycle pay runs.
• Maintains compliance with federal, state, and local employment laws and regulations, and recommends best practices; reviews policies and practices to maintain compliance.
• Collaborate with managers to train on how to use HRIS,
• Assists HR team by participating in recruiting efforts to identify, interview, hire and onboard qualified candidates.
• Maintains knowledge of trends, best practices, regulatory changes, and innovative technologies in human resources, payroll, employment tax, unemployment, and employment law.
• Verifies calculation of monthly premium statements for all group insurance policies and maintain statistical data relative to premiums. Resolves administrative problems with the carrier representatives.
• Reviews and responds to Verification of Employments & unemployment claims with appropriate documentation.
• Develops & maintains various spreadsheets, tracking, records, reports, and logs related to Payroll and HR
• Create various reports as needed by management.
• Responsible for employee files, scanning documents and information into electronic personnel files.
• Compiles data and prepares reports for various audits, open enrollment, wellness, and benefit & insurance purposes.
• Maintains human resource information system records and compiles reports from the database.
• Responsible for 401k admin for enrollments and Changes
• Responsible for benefit enrollments into the system, file feeds and compiling and completing various census data and maintaining accuracy in our system.
• Functions as our subject matter expert with regard to all aspects of the HRIS and payroll system functionality, policies and procedures or changes needed with the HRIS.
• Proficiency with company benefits and offerings in order to assist and guide others with benefit related issues, concerns & questions.
• Must be able to communicate clearly, both written and orally, to communicate with employees, members of the HR management team, and in group presentations and meetings.
• Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information.
• Ability to prioritize and plan work activities to use time efficiently.
• Must be organized, accurate, thorough, and able to monitor work for quality and be able to effectively multitask.

Minimum Qualifications:

• Bachelor’s degree in human resources, accounting, business administration, or a related field or experience equivalent to the degree. Certification as a HR or Payroll Professional is a PLUS (CCP, PRH, SPHR etc)
• Minimum of 2 years of Payroll processing experience in a multi-state operation
• Strong knowledge of HR laws, regulations, and best practices.
• Proficiency using Dayforce HRIS or other HRIS systems.
• Excellent attention to detail with high level of confidentiality, and strong analytical skills
• Excellent interpersonal and communication skills.
• Experience in the manufacturing or logistics industry is preferred.
• Must be authorized to work in the US indefinitely without sponsorship now or in future.

Environmental/Physical Conditions:

The incumbent is located in an office environment with regulated heating and cooling. Work involves using computer equipment, video calling, phone, monitor, using scanners, printers, and various office equipment. This could present various environments such as exposure to indoor and outdoor climates, warehouses, factories, extreme heat and cold.

Disclaimer:

This position description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job; it is intended to be an accurate reflection of those principal job elements essential to the job. Incumbents may be required to perform other duties as assigned or as required by the needs of the business. CLARK Material Handling Company retains the discretion to change or add to the duties of the position at any time.