Human Resources Coordinator

Job Description

Our Human Resources Team is growing! If you are seeking an opportunity to join an established and stable industry leader that is rapidly growing and where employees are our number one asset, we are looking for YOU.

We have an exceptional opportunity for a qualified Human Resources Coordinator to work with our company’s Human Resources team.

Summary/Objective

The Human Resource Coordinator performs duties at the administrative level in the following functional areas: payroll functions, records management for internal and compliance driven actives, health and wellness plans, 401k administration, employment talent acquisition, onboarding, offboarding. This position requires a highly organized, detailed-oriented individual who can multi-task and work in a fast-paced environment and is personable and approachable. This role provides additional administrative support to the human resource function as needed.

Essential Functions

The essential functions of the position are listed below. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ensures Health and Safety is the number one goal by following policies, processes, and acting in a safe manner at all times
• Maintains all employee and applicant documentation as dictated by governing agencies.
• Maintains employee personnel files and ensures accuracy for audits.
• Maintains driver DQ/DOT files and ensures accuracy for audits.
• Manages pre-employment background and screening checks.
• Assists with recruitment tasks (manages job postings, assist with scheduling interviews, maintains employment logs)
• Maintains affirmative action program; EEO-1 report annually.
• Conducts new hire on boarding and orientation.
• Administers e-Verify process and ensures compliance with USCIS Form I-9 Employment Eligibility Verification; periodically audits Forms I-9.
• Assists with processing of terminations.
• Manages and processes company payroll weekly and ensures accuracy.
• Accurately records employee time off reports in payroll system (inputs vacation, sick, personal day and holiday information) and maintains and distributes report of same.
• Inputs eligible salary adjustments/increases as directed by HR Director.
• Manages 401k reports to correspond with payroll.
• Reports, maintains and monitors all workers' compensation and FMLA case files
• Maintains and processes all Unemployment Notices of Entitlement and potential charges in a timely manner.
• Maintains and processes all wage garnishments in a timely manner.
• Verifies and tracks department billing accuracy and processes for payment.
• Administers health and welfare plans, including enrollments, changes and terminations. Processes required documents through payroll and insurance providers to ensure accurate record-keeping and proper deductions.
• Acts as liaison between employees and insurance providers.
• Reconciles benefits statements.
• Provide receptionist support and coverage as needed for breaks, lunch and vacations.
• Makes copies, mails, scans and emails documents; and performs other clerical functions.
• Other duties as assigned.

Competencies

• Customer Service
• Communication
• Business Acumen
• Computer Proficiency
• Ethical Practice
• Problem Solving and Decision Making Skills
• Analytical Acumen

Education and Experience

• Bachelor's degree in Human Resources or related field and/or equivalent experience.
• At least two years related experience required.
• Experience in the administration of ADP workforce payroll administration.
• Proficient in Microsoft Office (Excel, Word, Outlook and PowerPoint)
• Bi-lingual English / Spanish a plus.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Vision insurance

Work Location: In person