What are the responsibilities and job description for the Accounts Payable Specialist position at Club at Seabrook Island, Inc?
Description
Welcome to Seabrook Island Club! If you’re looking for growth and development, competitive compensation and benefits, and a fun place to work or grow your career, you’ve come to the right place! Seabrook Island Club is located on beautiful Seabrook Island, just south of historic downtown Charleston. We are always on the lookout for new talent to add to our team. With 2 championship golf courses, 15 tennis courts, two pickleball courts, indoor and outdoor dining venues, banquet and event operations, along with support and administrative positions, there’s something at Seabrook for everyone! We offer a variety of full time, part time, year-round and seasonal employment opportunities.
Permanent Full-Time employees enjoy the following additional benefits:
• Holiday BONUS
• 4 Weeks of Paid Time Off
• Reimbursement towards continuing education
• Holiday Pay
• Medical, Dental and Supplemental Health Benefits
• 401k
All Seabrook Island Club Employees enjoy:
• Training and opportunities for growth
• Parties, prizes, and team outings
• FREE parking!
• Use of Club Amenities (including golf)
Position Description: The Accounts Payable Clerk supports the timely and accurate flow of cash disbursements in accordance with all accounting and company policy. This position supports the operation of all departments through appropriate and efficient communication and distribution of funds to designated vendors.
Essential Job Functions:
• Lead by example and promote Seabrook Core Values, Characteristics, Employee Constitution and Decision Making.
• Verify that all invoices submitted or received have proper authorization for payment
• Assist all departments in coding and budgeting of all expenses
• Maintain accounts payable database
• Maintain Certificate of Insurance on all Service Contractors and Agencies
• Timely file and maintain filing system for all invoices
• Routine communications with department liaison to maintain current vendor payments
• Assist Management in identifying routine, special discounts and overdue payments on a weekly basis
• Assist Management and Payroll Manager with payment cancellations and stop payment process
• Process check requests for payment and manual check issuance
• Identify, document, and update accounts payable processes and procedures as necessary
• Assist accounting office with incoming calls and walk-ins
• Complete all other duties as assigned by accounting managers
Requirements
Education: Associates Degree in Accounting or Business, or any combination of education and experience, which provides the required skills, knowledge and abilities in accounts payable management.
Experience: 3 years of experience in an accounts payable position, preferably in a hospitality environment.
Skills:
• Clear, concise written and verbal communications skills
• Excellent time management and organizational skills
• Ability to work with limited support
• Excellent knowledge of computers
• Jonas Software Experience (highly preferred)
• Excellent detail in follow-up
Supervisory Responsibilities: None
Equipment to be used: Standard office equipment
Typical Physical Demands: Requires sitting, standing, bending and reaching. May require some lifting of up to 30 pounds. Requires manual dexterity sufficient to operate standard office machinery. Requires normal range of hearing and vision. Requires ability to function professionally in a challenging and demanding environment.
