Administrative Coordinator

Compensation: $16.94-$20.33 Compensation Type: Hourly Employment Type: Regular Grade: NE06 Position Summary Coordinates, oversees, and/or performs a wide variety of administrative, clerical, and program support activities in behalf of the supported position. Serves as primary point of operational and administrative contact for internal and external constituencies, often on complex and confidential issues. Coordinates the provision of office and staff support services to the office, and oversees and/or participates in the coordination, supervision, and completion of special projects and/or events. May serve on a variety of committees in a support capacity. Duties & Responsibilities Provides confidential clerical and administrative support for the principal executive or executives, to include managing the schedule/calendar, making travel arrangements, screening and handling telephone communications, greeting and directing visitors, and dealing with administrative problems and inquiries as appropriate. Serves as a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of specified issues; organizes and facilitates meetings, conferences, takes meeting minutes, and other special events, as required. Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office. Monitors and coordinates accounting activities as appropriate and prepares internal reports for management; participates in budget planning and management, tracks departmental invoices and expenditures, monitors purchase requisition, purchase orders, and work orders, as required. Assists with project development and planning to ensure more efficient service and organization of the office. Composes and prepares written documentation and correspondence for the office; screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate. Assists in the coordination, supervision, and completion of special projects as appropriate. Coordinates and oversees the day-to-day management of supplies, equipment, and facilities for the organization, as appropriate, to include maintenance, inventory management, logistics, security, and related activities. May supervise personnel which may include recommendations for hiring, performance evaluation, training, work allocation, and problem resolution. Enhances professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops. May assist with ensuring accurate payroll processing, deductions, overtime, and pay. Preforms audit and reconciliations and prepares payroll corrections to rectify any discrepancies. Subject to the requirements of the Health Insurance Portability and Accountability Act of 1996 and Central New Mexico Community College’s HIPAA Privacy and Security policies and procedures, assisting the CNM health plan with day-to-day activities involving protected health information, including but not limited to, assisting with employee claims, coordinating benefits, determining health claim status, determining eligibility for coverage, budgeting and renewal, billing and collection activities, obtaining assistance from third-parties for plan functions, and any other duties delegated by the HIPAA Privacy or Security Officer. Performs other related duties as assigned. Minimum Qualifications: Associate’s degree and three (3) years of experience that is directly related to the duties and responsibilities specified. OR HS Equivalency and five (5) years of experience that is directly related to the duties and responsibilities specified. Preferences: Bachelor's Degree in Business Administration, Accounting, Business Management or related field Experience working in Higher Education Bilingual Direct Experience with Workday Best Consideration date: November 10th Department: Physical Plant EEO STATEMENT: As an EEO employer, Central New Mexico Community College will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, serious medical condition or status as a protected veteran or spousal affiliation. Central New Mexico Community College hires only U.S. citizens and individuals lawfully authorized to work in the U.S. The Collaborative for Higher Education Shared Services, or CHESS, is a nonprofit that employs a unique approach to transform the student experience and streamline administrative operations. The partners are Clovis Community College, Central New Mexico Community College, Luna Community College, Northern New Mexico College, San Juan College, and Santa Fe Community College. The solution will align key business processes and systems using a more efficient, more secure, and fully integrated Enterprise Resource Planning system as the foundation. The college presidents serve on the CHESS Board of Directors to manage the needs of the diverse group and to ensure a true collaboration among all colleges in the decision-making process.