What are the responsibilities and job description for the Executive Assistant position at Coastal Ridge Real Estate?
What You’ll Do:
As an Executive Assistant, you’ll provide executive-level administrative support to the President of the company as well as other Managing Partners as needed. This role will independently perform administrative work of a complex nature conveying highly sensitive information while maintaining confidentiality and building strong relationships with team members. Strong writing skills, professionalism and confidentiality are crucial to this role.
Where You’ll Work:
Located in downtown Columbus, Ohio, our corporate offices overlook the Columbus Commons which plays hosts to over 200 events throughout the year. Enjoy the building’s fitness center and rooftop terrace with adjoining clubroom, and walk to some of the city’s best restaurants and downtown amenities.
Your Responsibilities:
As an Executive Assistant, you’ll provide executive-level administrative support to the President of the company as well as other Managing Partners as needed. This role will independently perform administrative work of a complex nature conveying highly sensitive information while maintaining confidentiality and building strong relationships with team members. Strong writing skills, professionalism and confidentiality are crucial to this role.
Where You’ll Work:
Located in downtown Columbus, Ohio, our corporate offices overlook the Columbus Commons which plays hosts to over 200 events throughout the year. Enjoy the building’s fitness center and rooftop terrace with adjoining clubroom, and walk to some of the city’s best restaurants and downtown amenities.
Your Responsibilities:
- Maintains schedules by planning, scheduling and coordinating meetings, conferences, teleconferences, special events, and travel.
- Provides day-to-day support for the President’s and Managing Partner’s communication and scheduling needs.
- Manages and maintains expense reports.
- Drafts written responses or replies by phone or email when necessary; responds to requests for information.
- Schedules, plans and prepares documentation, materials, and presentations for internal and external meetings including but not limited to coordinating conference room space, breakfast or lunch and printing and binding appropriate materials.
- Assists with Leadership team meeting set up and coordination of agendas.
- Copy, scan, mail and fax requested documents and prepare real estate and contract documents for signature.
- Act as liaison with other departments and outside partners, including high-level staff and investors.
- Serve as backup to cover the front desk for lunches and as needed.
- Other duties as assigned.
Who You Are:
- A courageous problem solver. You keep it cool when things get crazy, approach problems with viable solutions, and know when you need to roll up your sleeves to support the team.
- A multitasking ninja. You get things done. You fervently plan backwards to meet timelines, achieve big goals, and manage complex projects in a fast-paced environment with many moving pieces and stakeholders and ensure goals reach or surpass the finish line.
- A detail-oriented individual. You pay attention to the small things that make a big difference. You look at information with a discerning eye to ensure its accuracy. You understand the importance of editing and proofreading your work to ensure it’s done right.
Required Qualifications:
- 5 years administrative support experience required; college degree preferred.
- Highly organized, self motivated and have the ability to work unsupervised while prioritizing workload.
- Ability to improve existing processes and create new ones to improve efficiencies.
- Proficient in Microsoft Word, Excel, PowerPoint and Outlook.
- Strong administrative and customer service background a must.
- Ability to maintain confidentiality and discretion.
- Strong written and verbal communication skills.
- Able to adapt to changes quickly in a fast-paced environment.
- Notary License or willingness to attain upon hire required.
Coastal Ridge is an Equal Opportunity Employer. For more information on our company culture and benefits visit coastalridge.com/our-culture
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