What are the responsibilities and job description for the Payroll Specialist position at Coghlin Companies?
Job Summary
Member of the HR Team responsible for all payroll-related tasks. Responsibilities will include collecting and reviewing employee information and working hours, calculating wages, preparing and processing employee payments, and maintaining accurate payroll records.
Duties and Responsibilities
· Perform daily payroll department operations.
· Manage workflow to ensure all payroll transactions are processed accurately and timely.
· Reconcile payroll prior to transmission and validate confirmed reports.
· Process correct garnishment calculations and compliance.
· Guide Supervisors and Managers in the proper execution of ADP Time & Attendance.
· Provide standard payroll reports to the Staffing Vendor(s).
· Process manual checks and any payroll-related entries.
· Create G/L entries for each payroll and rectify with cash account.
· Enter New Hire/Temporary Hire data into UKG HRIS System, ADP Database.
· Enter all updates – salary changes/benefit enrollments/etc. into UKG HRIS System, ADP Database.
· Complete employment/income verifications when requested.
· Review Monthly Benefit Invoices for accuracy and process through Accounts Payable.
· Notify benefit vendor for COBRA purposes with each new hire.
Qualifications
· Bachelor’s degree in Finance or other Business-Related Field.
· Working knowledge of payroll best practices.
· Strong knowledge of federal and state regulations.
· Strong computer skills, including proficiency in Excel.
· Working knowledge of ADP – required.
· Working knowledge of HRIS systems.
· Strong work ethic and team player.
· High degree of professionalism.
· Ability to deal sensitively with confidential material.
· Strong interpersonal (verbal and written) communication skills.
· Ability to communicate with various levels of management.
· Decision-making, problem-solving, and analytical skills.
· Organizational, multi-tasking, and prioritizing skills.
Working Environment
· Generally works in an office environment, but may occasionally be required to perform job duties outside of the typical office setting.
Physical Requirements
· Must have a reliable form of transportation and ability to travel to other company locations.
· Flexibility to work extended hours when needed.
Salary : $56,300 - $71,200
