What are the responsibilities and job description for the Receptionist position at Comfort Insurance Corp?
Benefits:
- 401(k) matching
- Bonus based on performance
- Dental insurance
- Free food & snacks
- Paid time off
- Training & development
- Vision insurance
PURPOSE:
The Receptionist is responsible for performing clerical tasks within an office setting to support daily operations. Their duties include answering and transferring phone calls to employees, sorting and delivering mail to employees, and greeting visitors when they arrive for meetings with management or sales staff. The receptionist must deliver exceptional customer service assistance and a welcoming environment. The receptionist will oftentimes need to perform additional administrative office duties as needed.
DUTIES AND RESPONSIBILITIES:
- Screen calls and take messages.
- Organize files for billing, customer and client records, etc.
- Direct visitors to the correct office.
- Effectively answer and direct phone calls to the correct department.
- Welcome and greet visitors in a warm and friendly manner, and answer any questions visitors have.
- Maintain and stock the reception area and all common areas clean and tidy. (Kitchen, Bathroom, Conference Room, etc.)
- Operate standard office equipment regularly, including a fax machine, copy machine, and a computer.
- Keep detailed and accurate records of visitor requests and of calls received.
- Receive deliveries; sort and distribute incoming mail.
- Take inventory of supplies and restock as needed..
- Perform other administrative duties as required to support the mission and function of the company.
- Manage the CEO's calendar, Scheduling meetings, conference calls, and travel arrangements.
- Prepare and edit documents, Correspondence, reports, presentations, and briefs.
- Coordinate projects, research, gather information, prepare and submit expense reports.
- Monitor, filter and respond to emails and phone calls, and act as a liaison between the CEO and other departments.
- Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld.
- Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database.
- Maintain professionalism and strict confidentiality with all materials.
- Accurately capture and document the discussions, decisions, and action items from meetings.
- Ensure follow-up with the team to confirm the timely completion of tasks by the established deadlines.
- Analyze and interpret written documents for the CEO.
JOB QUALIFICATIONS:
- This position requires a person who must be able to work under stress and deal with the public effectively in a professional manner.
- 2-3 years of relevant experience in an office environment.
- Able to type minimum 35 words per minute (minimum).
- Ability to pay close attention to detail and be flexible in a fast paced and growing organization.
- Result driven, persistent - able to self-direct and work independently showing initiative, while seeking guidance when appropriate.
- Ability to work with a team.
- Comfortable multitasking and prioritizing tasks without guidance.
- Time management expertise to ensure tasks are completed in a timely manner throughout the day.
- Organizational skills to keep an accurate record of documentation.
- Demonstrated ability to read, write, and speak English and Spanish fluently.
- Proficient technology usage skills.
- Honest and ethical team player.
- Sense of urgency with the ability to multitask under pressure.
- Excellent communication skills, both written and verbal
- Computer knowledge such as powerpoint, database and spreadsheets is required.
- Strong attendance history of punctuality.
- High School diploma or General Education Degree (GED) required.
- Strong conflict de-escalation skills in order to deal with upset clients/guests.
- Interpersonal skills to create a pleasant experience for all customers, such as being personable and attentive.
- Ability to operate scanners, copiers and printers.
Salary : $17