Administrative Assistant

Position Overview: 

The Administrative Assistant is responsible for providing comprehensive administrative support to the associated manager and/or department.  The Administrative Assistant will interact with all levels of staff, clients and vendors.

Essential Functions: 

• Maintain calendar appointments and schedules.  
• Coordinate meetings and prepare and distribute meeting minutes.
• Answer and respond to telephone calls.  Greet visitors.
• Organize forms, photocopy, scan and/or fax documents, file records and prepare correspondence and reports.
• Create and maintain spreadsheets and tracking forms.
• Order supplies for department.

Position Requirements: 

• Education:  High school diploma
• License/Certification: N/A
• Relevant Work Experience:   Minimum of 2 years of prior administrative experience; prefer 4 or more years of prior experience in a Secretary or Administrative Assistant role
• Skills:
• Strong verbal and written communication skills
• Strong customer service skills
• Ability to produce quality work in a fast-paced environment
• Proficiency with Microsoft Office
• Strong organizational, prioritization and time management skills 

Work Conditions (including travel, overtime required, physical requirements and occupational exposure): 

• Regularly requires walking, standing, stooping, bending, sitting, reaching, pushing, pulling and/or repetitive wrist/hand movements for various lengths of time throughout the day.
• Ability to utilize computers and office equipment to complete daily work responsibilities.
• Regularly works inside in areas that are adequately lighted and ventilated.  Some fluctuation in temperature. No protective equipment routinely needed.
• Must be able to adapt to continuous changes/demands of the job.

Philadelphia Residency Requirement:

• The successful candidate must be a current Philadelphia resident or become a resident within six months of hire. 

Equal Employment Opportunity:   

• We strive to promote and sustain a culture of diversity, inclusion and belonging every day. CBH is an equal opportunity employer. We do not discriminate in recruiting, hiring, promotion, or any other personnel action based on all qualified individuals. This is without regard to race, ethnicity, creed, color, religion, national origin, age, sex/gender, marital status, gender identity, sexual orientation, gender identity or expression, disability, protected veteran status, genetic information or any other characteristic protected individual genetic information, or non-disqualifying physical or mental handicap or disability in each aspect of the human resources function by applicable federal, state, or local law.

Requesting An Accommodation: 

• CBH is committed to providing equal employment opportunities for individuals with disabilities or religious observance, including reasonable accommodation when needed. If you are hired by CBH and require an accommodation to perform the essential functions of your role, you will be asked to participate in our accommodation process. Accommodations made to facilitate the recruiting process are not a guarantee of future or continued accommodation once hired. 
• If you would like to be considered for employment opportunities with CBH and have accommodation needs for a disability or religious observance, please send us an email at CBH.Recruitment@Phila.gov