Facilities Management Assistant

Position Overview: 

Reporting to the Facilities Supervisor, the Facilities Management Assistant will be part of the Facilities Management team and is responsible for maintaining a safe, clean, and functional work environment. This role is ideal for someone who is detail-oriented, organized, and eager to learn about facilities operations related to handling all incoming and outgoing USPS, FedEx, UPS, and interdepartmental mail.  Additionally, this person will help with conference room setup, including audio/visual equipment, and maintenance of meeting rooms, lunchrooms and other public and work areas, as needed.

Essential Functions: 

• Receive and deliver all mail and packages to and from US Postal Service locations, UPS, Federal Express, and other facilities, as needed.
• Sort and deliver incoming, outgoing and interdepartmental mail.
• Process all classes of mail to ensure adherence to proper size, weight, packaging, postage and other postal requirements.
• Prepare and process necessary paperwork related to mail services.
• Operate postage meter, photocopiers, fax machines and routine office equipment.  Maintain equipment and supplies.
• Distribute supplies to staff as needed.
• Perform facility maintenance functions such as transportation of office equipment, assembly and moving of furniture between rooms, hanging pictures and bulletin boards, and changing fluorescent ceiling lightbulbs as needed.
• Monitor and maintain cleanliness and orderliness of common areas, including break rooms, restrooms, and lobby areas.
• Conference room and AV equipment set up and maintenance. 
• Supply copy paper to all departments.
• Serve as a Fire Captain in cases of emergency building evacuations.
• Report all facilities issues to Facilities Management and track progress. 
• Perform routine and emergency maintenance as required.
• Other Duties as assigned.

Position Requirements: 

• Education: High school diploma/GED
• License/Certification:   N/A
• Relevant Work Experience:   Minimum of 1 year of work experience preferred
• Skills:
• Strong organizational skills with the ability to multi-task
• Excellent communication and customer service skills
• Ability to learn, repetitive tasks within a reasonable period of time
• Ability to understand and follow oral and written instructions
• Strong attention to detail
• Ability to work independently with limited supervision

Philadelphia Residency Requirement:

• The successful candidate must be a current Philadelphia resident or become a resident within six months of hire. 

U.S. Authorization Requirement: 

• CBH does not provide sponsorship for applicants requiring future work authorization. All candidates must be legally authorized to work in the United States without requiring sponsorship now or in the future.

Equal Employment Opportunity:   

• We strive to promote and sustain a culture of diversity, inclusion and belonging every day. CBH is an equal opportunity employer. We do not discriminate in recruiting, hiring, promotion, or any other personnel action based on all qualified individuals. This is without regard to race, ethnicity, creed, color, religion, national origin, age, sex/gender, marital status, gender identity, sexual orientation, gender identity or expression, disability, protected veteran status, genetic information or any other characteristic protected individual genetic information, or non-disqualifying physical or mental handicap or disability in each aspect of the human resources function by applicable federal, state, or local law.

Requesting An Accommodation: 

• CBH is committed to providing equal employment opportunities for individuals with disabilities or religious observance, including reasonable accommodation when needed. If you are hired by CBH and require an accommodation to perform the essential functions of your role, you will be asked to participate in our accommodation process. Accommodations made to facilitate the recruiting process are not a guarantee of future or continued accommodation once hired. 
• If you would like to be considered for employment opportunities with CBH and have accommodation needs for a disability or religious observance, please send us an email at CBH.Recruitment@Phila.gov