Accounts Receivable Specialist

Job Title: Accounts Receivable Specialist

Job Summary: Reporting directly to the Accounts Receivable Manager, the Accounts Receivable Specialist is responsible for managing and overseeing the company's receivables process. This includes invoicing clients, tracking payments, resolving discrepancies, and ensuring timely and accurate collection of payments.

Key Responsibilities:

Collections:

• Coordinate with customers in various states regarding outstanding accounts receivable balances which may involve executing default process.
• Debt collections for inbound and outbound calls
• Follow up on overdue invoices and outstanding payments.
• Communicate with clients to resolve payment issues and discrepancies.
• Negotiate and establish payment arrangements when necessary.
• Assist in nonrental account, receivable activities as directed by Accounts Receivable Manager.

Customer Relations:

• Build and maintain positive relationships with clients.
• Address customer inquiries and provide information regarding invoices and payments.

Recordkeeping:

• Maintain accurate and up-to-date records of all receivable transactions.
• Prepare reports on accounts receivable status.

Payment Processing:

• Record and post payments in the accounting system.
• Reconcile payments with outstanding receivables.

Invoicing:

• Generate and issue accurate and timely invoices to clients/customers.
• Verify billing information, including contract terms, pricing, and discounts.

Reporting:

• Generate regular financial reports related to accounts receivable for management review.

Process Improvement:

• Identify and implement process improvements to enhance efficiency and accuracy.
• Work with cross-functional teams to streamline billing and collection processes.

Credit Management:

• Assess creditworthiness of new and existing customers.
• Set credit limits and terms in collaboration with management.
• Other duties as assigned by management.

Qualifications:

• Associate’s degree in accounting, Finance, or related field; bachelor's degree a plus
• Proven experience as an Accounts Receivable Specialist or in a similar role.
• Strong knowledge of accounting principles and practices.
• Proficiency in accounting software (e.g., NetSuite, SAP) and Microsoft Excel.
• Excellent communication and negotiation skills.
• Detail-oriented with strong organizational and analytical abilities.
• Ability to work independently and collaboratively within a team.
• Ability to work flexible hours (pacific time hours, 11am-7pm)

Preferred Skills:

• Familiarity with industry-specific regulations and compliance.
• Certification in accounting (e.g., Certified Accounts Receivable Professional) is a plus.
• NetSuite knowledge

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Opportunities for advancement
• Paid sick time
• Paid time off
• Tuition reimbursement
• Vision insurance

Experience level:

• 3 years
• 4 years
• 5 years
• 6 years

Physical setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Supplemental pay types:

• Overtime pay

Education:

• Associate (Required)

Experience:

• Accounts receivable: 3 years (Required)
• Microsoft Excel: 3 years (Required)
• ERP systems: 1 year (Required)

Ability to Commute:

• Windsor, CT (Required)

Ability to Relocate:

• Windsor, CT: Relocate before starting work (Required)

Work Location: In person

Salary : $20 - $25