Executive Operations Coordinator

POSITION SUMMARY:

The ideal candidate will be highly organized, detail-oriented, and possess excellent communication skills. Responsible for providing administrative support to our executive team with an opportunity to grow into a broader strategic role within the organization.

JOB RESPONSIBILITIES:

• Proactively manage and maintain CEO & CFO schedules, including arranging appointments, meetings, travel arrangements, presentation materials and handouts
• Manage expense report for select executives.
• Assist in preparing and editing correspondence, reports, and presentations.
• Manage CEO’s calendar and email to triage and create prioritization.
• Coordinate and take notes and follow-ups in leadership and sales meetings.
• Provide general administrative support to the executive team as needed.
• Welcoming guests and employees in the office.
• Manage day-to-day office duties to include but not limited to acting as the fire warden, managing maintenance needs, ordering supplies, security badges, kitchen maintenance, etc
• Managing logistics and catering for company events and meetings.
• Identify opportunities for the improvement in the effectiveness of the Executive team.
• Coordinate and manage special projects as assigned.

REQUIRED SKILLS/EXPERIENCE:

• Bachelor's degree in Business Administration or related field
• Minimum of 5 years of experience in an executive administrative role
• Excellent organizational and time management skills
• Strong attention to detail and accuracy
• Excellent written and verbal communication skills
• Proficient in Microsoft Office Suite
• Ability to handle confidential information with discretion
• Ability to work independently and as part of a team