RECORDS MANAGEMENT ADMINISTRATOR (CHIEF ADMINISTRATOR OFFICER) ACTIVELY RECRUITED

Cook County Offices

Under The President

Administrative Hearings

Auditor

Bureau of Administration

Bureau of Economic Development

Bureau of Finance

Bureau of Human Resources

Bureau of Technology

Facilities

Office of the President

Job Summary

Oversees Cook County government's records management lifecycle, processes, and policies, ensuring compliance with State laws and County ordinances. Oversees the development of records management policies to control the retention and disposition of all records from paper sources. Serves as the primary liaison between the County government and Illinois State Archives. Analyzes legislative and legal requirements affecting records management and recommend and create new or amended records retention schedules.

This position is Actively Recruited and At -Will.

Minimum Qualifications

• Graduation from an accredited college or university with a Bachelor's Degree or higher is required
• Five (5) years in administering government records management services retention programs, developing
  
  

systems for the maintenance, retention, and disposal of records maintained in various media formats, or

directly related experience is required.

• Three (3) years of prior supervisory experience is required.
• Valid driver's license and proof of automobile insurance is required.
  
  

This position is considered a safety-sensitive position. Candidates who are selected to fill safety-sensitive positions must pass a required drug test as part of the pre-employment background check process.

https://www.cookcountyil.gov/sites/default/files/service/drug-and-alcohol-policy.pdf

Candidates who are contacted will be required to produce original required documents (e.g., current driver’s license, diploma, school transcript, certifications, etc.) listed on the Notice of Job Opportunity within five (5) days of being extended an offer, in writing, by the Bureau Chief of BHR (or designee). Candidates will be notified of how to submit required documents.

• Degrees awarded outside of the United States with the exception of those awarded in one of the United States territories and Canada, must be credentialed by the World Education Services (WES), Educational Credential Evaluators (ECE) or a National Association of Credential Evaluation (NACES) member organization.
  
  

Knowledge, Skills, Abilities And Other Characteristics

• Knowledge of principles of records and information management, administrative processes and systems, cost
  
  

control, statutory requirements, industry standards, legislative and regulatory analysis, and governmental

record keeping requirements.

• Ability to interpret and apply provisions of Federal, State, and Local statutes, ordinances, and regulations
  
  

related to the maintenance, retention, and disposition of files and records and understanding of data privacy

principles.

• Knowledge of best practices in the government records management industry through ongoing participation in
  
  

continuing education, research, and attending related conferences or seminars and ability to utilize technology

in the performance of job duties.

• Ability to travel throughout the County as needed.
• Ability to manage professional and/or skilled support staff on a day-to-day basis.
• Ability to lead within the established objectives and make decisions regarding daily priorities and the
  
  

application of technical/business processes for a work group or segment of a department.

• Ability to set overall direction and hold staff accountable for accomplishing work objectives by fostering
  
  

positive relationships between employees, leadership, and stakeholders.

• Ability to use organizational and/or department objectives and goals to identify processes by which to meet
  
  

those goals.

Physical Requirements:

Light Work involves exerting up to 20 pounds of force occasionally or up to 10 pounds of force frequently, or a negligible amount

of force constantly to lift, carry, push, pull, or otherwise move objects. Even though the weight lifted may be only a negligible

amount, a job/occupation is rated Light Work when it requires: (1) walking or standing to a significant degree; (2) sitting most of

the time while pushing or pulling arm or leg controls; or (3) working at a production rate pace while constantly pushing or pulling

materials even though the weight of the materials is negligible.

The duties listed are not set forth for purposes of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee's normal line of work.

Benefits Package

• Medical, Dental, and Vision Coverage
• Basic Term Life Insurance
• Pension Plan and Deferred Compensation Program
• Employee Assistance Program
• Paid Holidays, Vacation, and Sick Time
• You May Qualify for the Public Service Loan Forgiveness Program (PSLF)
  
  

For further information on our excellent benefits package, please click on the following link:

http://www.cookcountyrisk.com/

• This position requires successful completion of post-offer tests, which may include a background check, drug screen and medical examination.
  
  

Falsification of any information in the application process will result in disqualification, dismissal after hire, and/or placement on the County’s Ineligible for Rehire List for a period of two (2) or five (5) years. For current County employees, such falsification may result in discipline, up to and including termination, and placement on the County’s Ineligible for Rehire List for a period of two (2) or five (5) years. See Cook County Code of Ordinances, Article II, Sections 44-54 Unlawful Practices Relating to Employees and Employment - Penalty, 44-56 Political Discrimination; Cook County Employment Plan, Section V.N. Pre-Interview License and Certification Verification; Supplemental Policy No. 2014-2.13 Ineligible for Rehire List; and Cook County Personnel Rules 3.3(b) (7) (d)

EEO Statement

Cook County Government is an Equal Employment Opportunity (“EEO”) employer. Cook County prohibits illegal discrimination and harassment and affords equal employment opportunities to employees and applicants without regard to race, color, sex, age, religion, disability, national origin, ancestry, sexual orientation, marital status, parental status, source of income, housing status, military service or discharge status, gender identity, genetic information, or any other protected category established by law, statute or ordinance as further defined in Chapter 44. Human Resources, Article II. Personnel Polices, Section 44-53 of the Cook County Code of Ordinances and Chapter 42. Human Relations, Article II. Human Rights, Section 42-35 of the Cook County Code of Ordinances.

NOTE: As an internal candidate, should you be offered the position, salary allocations shall abide by the Cook County Personnel Rules.

• Must be legally authorized to work in the United States without sponsorship.
  
  

Social Media Disclaimer

The County’s hiring process is governed by the Cook County Employment Plan which prohibits employment actions from being influenced by any Political Reasons or Factors for Non-Exempt Positions. The advertisement of this position by any individual does not constitute an offer or promise of employment, promotion, or any other employment action and shall not influence the County’s hiring decision. Cook County officials and employees who become aware of or receive a complaint that involves an allegation of Political Reasons or Factors being considered in the hiring process of Non-Exempt positions are obligated to refer the complaint to the Cook County - Office of the Inspector General. If the Cook County Inspector General sustains allegations of Political Reasons or Factors being considered, Cook County will disqualify the Applicant or Candidate from consideration for employment and disciplinary action will be imposed on any involved Cook County employees, if applicable.

Please contact BHR.WorkforceStrategy@cookcountyil.gov for inquiries about this position

Job Posting

Jun 10, 2025, 1:33:14 PM

Organization

Offices Under the President

Work Locations

Vehicle Warehouse 2323 S. Rockwell