What are the responsibilities and job description for the Associate Procurement Contract Services Specialist/ Procurement Contract Services Specialist position at County of Yolo?
The County of Yolo is recruiting for two (2) positions in the class of Procurement Contract Services Specialist at the General Services Department. Positions will be filled at the Associate Procurement Contract Services Specialist or the Procurement Contract Services Specialist level depending upon the selected candidate's background and experience.
The salary range for the two classification levels are as follows:
Associate Procurement Contract Services Specialist: $61,068.80 - $74,235.20 Annually
Procurement Contract Services Specialist: $69,409.60 - $84,385.60 Annually
The ideal candidate for this position will be strategic and collaborative with experience in public procurement. The successful candidate will also be a strong communicator and enjoys working in a fast paced, high volume work environment.
The Position
The Procurement Contract Services Specialist class has two salary levels, and positions in this class are flexibly staffed. The level at which appointments are made is at the discretion of the appointing authority. The Procurement Contract Services Specialist series is a specialized class exclusively assigned to the Procurement Division and distinguished from other classes in that the former is assigned the full scope of County procurement duties.
The Associate Procurement Contract Services Specialist is the entry professional level class in this class series. Initially, incumbents work under close supervision and are given detailed instructions in the performance of duties related to the procurement of supplies, materials, equipment, and services that are more structured and repetitive than those assigned as the Procurement Contract Services Specialist. As skills and knowledge are developed, incumbents are expected to perform increasingly responsible and more difficult assignments. At the discretion of the appointing authority, incumbents may advance to the next higher level after demonstrating the ability to perform the full journey level duties of the class.
The Procurement Contract Services Specialist is the full journey level class responsible for performing the full range and scope of work. Incumbents work under general supervision and are expected to be proficient in performing a variety of responsible and difficult duties related to the procurement of supplies, materials, equipment, and services. These classes are distinguished from the Procurement Contract Services Officer in that the latter is the advanced journey level in the Procurement Contract Services Specialist series and performs the most complex and sensitive procurement matters in addition to leading and/or supervising the work of professional, paraprofessional, and clerical staff.
How To Apply
Interested applicants should submit an online County of Yolo Employment Application by the closing date. For important and detailed information regarding the application process for this recruitment, please see the APPLICATION AND SELECTION PROCESS section of this job announcement below.
To view the Associate Procurement Contract Services Specialist job description, please click here.To view the Procurement Contract Services Specialist job description, please click here.
Minimum Qualifications
Education: High school diploma or GED; AND
Experience: Five (5) years of administrative experience, preferably within a public agency, performing duties related to procurement, inventory control, or accounts payable.
OR
Education: Associate’s degree from an accredited college or university with major coursework in Procurement, Business Administration, Public Administration, Economics, or other closely related field; AND
Experience: Two (2) years of administrative experience, preferably within a public agency, performing duties related to procurement, inventory control, or accounts payable.
OR
Education: Bachelor's degree from an accredited college or university in Procurement, Business Administration, Public Administration, Economics or other closely related field.
Procurement Contract Services Specialist
Experience: Two (2) years of experience working as an Associate Procurement Contract Services Specialist with the County of Yolo.
OR
Education: Bachelor's degree from an accredited college or university in Procurement, Business Administration, Public Administration, Economics or other closely related field; AND
Experience: Two (2) years of experience performing extensive work with public sector procurement processes and administering the full cycle competitive solicitation process.
Substitution: Additional experience in a position comparable to an Associate Procurement Contract Services Specialist at the County of Yolo may be substituted for the required education on a year-for-year basis up to a maximum of two (2) years.
Certification: A Certified Professional Public Buyer (CPPB) and/or the National Institute of Governmental Purchasing Certified Procurement Professional (NIGlP-CPP) designation must be obtained within four (4) years of appointment to the Procurement Contract Services Specialist level. Certifications must be maintained as required.
KNOWLEDGE & ABILITY
Knowledge of:
- Public sector procurement laws, policies, regulations, and codes relevant to governmental procurement
- Methods to prepare, solicit, evaluate, and award competitive solicitations to obtain best value, economics of price, and standardization of specification
- Techniques employed in classifying, grading, comparing, and analyzing supplies and materials
- Characteristics of materials, equipment, services, and other commodities used by public agencies
- Correct English usage, grammar, punctuation, and spelling
- Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and other relevant database programs
- Understand, interpret, apply, and comply with public sector procurement laws, policies, regulations, and codes relating to government procurement
- Understand and apply the principles and practices used in the procurement of commodities and services
- Project consequences of decisions and recommendations, exercise good judgment and accept personal responsibility
- Prepare, review, and edit fundamental procurement documents, such as those used to solicit bids, information, and proposals from vendors for the acquisition of goods, supplies, and/or services
- Research and compare product, quality, performance, and options based on department requirements
- Understand and apply basic accounting principles and methods as they relate to procurement
- Apply emerging technologies and advances as necessary to perform duties in an efficient, organized, and timely manner
- Foster and maintain positive working relationships with County employees, members of the public, and vendors
- Communicate effectively and tactfully, both verbally and in writing
- Prioritize, schedule, and undertake concurrent work assignments
It is highly recommended that you print this job bulletin for future reference.
Application Process
Your application should highlight all relevant education, training and experience, and clearly indicate how you meet the minimum qualifications for the position as of the closing date. Application information must be current, concise and related to the requirements in this job announcement. A resume should be included with your application; however, it will not substitute for the information requested on the application. Incomplete applications will be disqualified. In addition to a completed application, applicants are required to submit a resume and a completed Supplemental Questionnaire for this position. Incomplete applications will be disqualified.
Additional documents may be submitted to the Yolo County Human Resources Office in any one or more of the following ways:
* As an attachment to the online application
* By e-mail to jobs@yolocounty.org
* By fax to (530) 666-8049
* By hand-delivery to 625 Court Street, Room 101, Woodland, CA 95695. Office hours are Monday through Friday, 8:00 a.m. to 5:00 p.m.
Human Resources is not responsible for the untimely delivery of materials sent via U.S./specialized mail, or County interoffice mail.
Selection Procedure
The following is a tentative schedule of events that will occur as part of the selection process. The selection process steps may change with or without notice.
- Screening for Minimum Qualifications
- Screening for Best Qualified
- Department Selection Interviews
- Reference Checks
- Conditional Job Offer, pending Pre-Employment Exams
- Drug & Alcohol Screening
- Department of Justice LiveScan
- Confirmed Job Offer
- Estimated Start Date: August 2024
Verification of Certification
Acceptable forms of certification and/or formal training documentation are certificates that list the applicant's name, institution name, course title and date the certificate was awarded. If applicable, the verifying documentation should include a certification/license number as well as an expiration date.
Acceptable forms of certification and/or formal training documentation are certificates that list the applicant's name, institution name, course title and date the certificate was awarded. If applicable, the verifying documentation should include a certification/license number as well as an expiration date.
Verification of Education
Acceptable forms of educational documentation are official or unofficial transcripts that list the student's name, institution name, field of study and date the degree was awarded.
Acceptable forms of educational documentation are official or unofficial transcripts that list the student's name, institution name, field of study and date the degree was awarded.
For recent graduates who have not received proof of their degree yet, a letter from the registrar's office stating that all requirements for graduation have been met and listing the field of study will be sufficient proof of graduation.
Please do not send originals; copies of the required documents are acceptable. Any submitted documents will not be returned.
All foreign transcripts or diplomas must be in English. If the institution does not provide these documents in English, the applicant will need to provide a translation which has been done by a professional agency. The County of Yolo will accept education as equivalent to U.S. accreditation from Institutions that are listed as members of the International Association of Universities. You may check for your school by visiting the IAU web site (http://www.iau-aiu.net/content/institutions).
Applicants who possess a degree or completed coursework that is not from an accredited college or university, must submit one of the following:
1. A written statement from a U.S accredited university or college that states that the applicant is qualified for entrance to a program of graduate studies for which a degree in a related field is required.
2. An evaluation of the applicant's degree and coursework equivalency by a private organization that provides foreign credential evaluation services. The evaluation must include a comparison of comparable U.S. courses for content, credit and grade.
Note: Foreign language documents must include a precise word-for-word English translation of all foreign language documents. It is the responsibility of each applicant to prove to the satisfaction of the County that the applicant meets the specific requirements listed on the job announcement for each specific examination. The following is a list of private organizations that provide foreign credential evaluation services. Fees range from $50 to $400 per document; processing times vary from 5-20 business days. For further information, please contact the organization(s). The County of Yolo does not endorse these business entities; this list has been developed for informational purposes only.
EDUCATIONAL RECORDS EVALUATION SERVICE
601 University Ave., Suite 127
Sacramento, CA 95825
(916) 921-0790
www.eres.com
FOREIGN EDUCATION DOCUMENT SERVICE
P.O. Box 151739
San Diego, CA 92175
(619) 265-5810
www.documentservice.org
CENTER FOR APPLIED RESEARCH, EVALUATION & EDUCATION, INC.
P.O. Box 18358
Anaheim, CA 92817
(714) 237-9272
www.iescaree.com
GLOBAL SERVICES ASSOCIATES, INC.
409 North Pacific Coast Highway, # 393
Redondo Beach, CA 90277
(310) 828-5709
www.globaleval.org
INTERNATIONAL EDUCATION RESEARCH FOUNDATION CREDENTIALS
EVALUATION SERVICE
P.O. Box 3665
Culver City, CA 90231-3665
(310) 258-9451
www.ierf.org
Screening for Best Qualified
The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. Based upon responses to the supplemental questionnaire, the applicant's education, training, and experience will be evaluated to determine those applicants that are best qualified.
Contact Information
For questions about the position or about employment with the County, please contact Human Resources by e-mail at jobs@yolocounty.org or by phone at (530) 666-8055.
Equal Employment Opportunity
It is the policy of the County of Yolo to provide equal employment opportunity for all qualified persons, regardless of sex, sexual orientation, race, color, ancestry, religious creed, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, pregnancy, childbirth and related medical conditions, or any other classification protected by federal, state or local laws or ordinance. The County will comply with all of its obligations under State and Federal laws regarding the provision of reasonable accommodations to applicants. Reasonable testing arrangements may be made to accommodate applicants with disabilities or who are unable to attend a scheduled test due to religious reasons in accordance with the Fair Employment and Housing Act and the Americans with Disabilities Act. Please call the County of Yolo Human Resources Office at (530) 666-8055 at least five (5) business days prior to the scheduled test date to request accommodation. Documentation from a medical doctor, rehabilitation counselor, or other qualified professional will be required.
It is the policy of the County of Yolo to provide equal employment opportunity for all qualified persons, regardless of sex, sexual orientation, race, color, ancestry, religious creed, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, pregnancy, childbirth and related medical conditions, or any other classification protected by federal, state or local laws or ordinance. The County will comply with all of its obligations under State and Federal laws regarding the provision of reasonable accommodations to applicants. Reasonable testing arrangements may be made to accommodate applicants with disabilities or who are unable to attend a scheduled test due to religious reasons in accordance with the Fair Employment and Housing Act and the Americans with Disabilities Act. Please call the County of Yolo Human Resources Office at (530) 666-8055 at least five (5) business days prior to the scheduled test date to request accommodation. Documentation from a medical doctor, rehabilitation counselor, or other qualified professional will be required.
Yolo County, a place where YOU belong!
The average person spends one third of their life at work. Why not spend that time in an environment where you are seen for who you are, celebrated for the diversity you bring, and valued for your potential to contribute to an innovative and dynamic workforce? Yolo County is committed to creating and sustaining an inclusive and equitable workplace which supports and values our diverse community.
Come join us! This is where YOU belong.
Salary : $61,069 - $74,235
