What are the responsibilities and job description for the Administrative Assistant position at Cozen O'Connor?
The ideal candidate is an enthusiastic self-starter, who is able to perform extensive multi-tasking under numerous time constraints with exceptional attention to detail; someone who takes initiative; thinks strategically and independently; and is confident to interact with all levels of the firm. The position requires excellent communication, organizational and computer skills.
Responsibilities:
· Track, compile, organize and submit appropriate expense reimbursements and vendor invoices into Chrome River.
· Maintain calendars to include scheduling appointments, breakfasts, lunches, and dinners with clients/guests and taking care of all the details in connection with each event.
· Arrange attorney travel and lodging to and from all locations.
· Handle all telephone calls and/or transcribes voice mail messages into emails.
· Monitor emails and respond to those that can be addressed.
· Input attorney time into InTapp.
· Assist attorneys, paralegals and legal practice assistants in preparing trial, hearing and deposition binders.
· Assist with closing of all files upon conclusion of case per each department’s standard closing protocol.
· Maintain, input and update all contacts in firm’s client database as well as all docket sheets and other sources.
· Prepare, proofread and process all engagement/acknowledgement letters and other correspondence, prepare new matter intake form, prepare docket sheet and set up client report template as new files are opened.
· Performs conflicts checks.
Qualifications:
· Office/Clerical Administrative experience is required.
· Experience with data management using InterAction (CRM), Chrome River and Microsoft Suite with advanced level experience in Word and Outlook.
· Ability to draft, proofread and edit correspondence, memoranda, e-mails with minimal supervision.
· Excellent communication skills.
· Ability to work autonomously or in a team environment.
· Work well under pressure and strict deadlines.
· Ability to work overtime if necessary.
Cozen O’Connor is an Equal Opportunity Employer, including disabled and veterans.
Job Type: Full-time
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
Work Location: One location