Event Coordinator

a {
text-decoration: none;
color: #464feb;
}
tr th, tr td {
border: 1px solid #e6e6e6;
}
tr th {
background-color: #f5f5f5;
}

a {
text-decoration: none;
color: #464feb;
}
tr th, tr td {
border: 1px solid #e6e6e6;
}
tr th {
background-color: #f5f5f5;
}

Event Coordinator (Part-Time, Hybrid - 5 Weeks)
Start Date: Late February

Our client, a research organization focused on how major societal changes are reshaping America, is seeking a part-time Event Coordinator for a 5-week assignment. This is a hands-on, logistics-focused role supporting promotions and communications, with an emphasis on in-person event setup, coordination, reporting, and day-of execution. The role is ideal for someone flexible, dependable, and comfortable working onsite as needed.

Key Responsibilities

• Support planning and execution of internal events
• Set up and break down event spaces (chairs, tables, materials, signage)
• Prepare event rooms and common areas before attendees arrive
• Manage RSVP reports, track responses, and generate basic spreadsheets
• Handle event-related email communications
• Place catering orders and manage delivery logistics
• Stock and organize the events kitchen with snacks and supplies
• Provide onsite day-of support and assist with last-minute needs
• Respond to staff event requests as they arise

Requirements

• Experience in event support, marketing, or communications
• Comfortable with basic tech tasks (spreadsheets, downloads, email distribution)
• Organized, proactive, and able to shift priorities quickly
• Willing to work onsite multiple days per week in a downtown office
• Physically able to lift and move items up to 20-30 lbs
• Strong interpersonal skills and a service-oriented mindset
• Flexible availability, including on-call support during peak periods

Work Structure

• Short-term assignment (5 weeks)
• Hours vary by week based on event volume (approximately 2 hours per day when not leading up to an event)
• On-call availability required for 2 hours per day
• Onsite presence required for event preparation and execution

In this position, you may have access to client or customer systems, confidential and/or proprietary information or data. This position is onsite and requires you to work closely with other individuals in a collaborative team environment.

Benefits

Creative Circle's Freelance Employee benefits package includes eligibility for Minimum Essential Coverage (MEC) medical plan, dental/vision/term life package, discount prescription program, critical illness, accident, tele-behavioral health, and 401(k) plan. Sick leave is provided to Candidates whose assignment work location is in a state or city subject to sick leave laws. A Minimum Value (MV) PPO medical plan, Employee Stock Purchase Plan, and paid holiday eligibility are based on length and dates of service.

Email Your Resume In Word To
ashores@creativecircle.com
Looking forward to receiving your resume through our website and going over the position with you. Clicking apply is the best way to apply.
Please do NOT change the email subject line in any way. You must keep the JobID: linkedin : AS35-1975825 -- in the email subject line for your application to be considered.
Andrew Shores - Recruitment Strategist

For Creative Circle to represent you for this opportunity, you must be currently authorized to work in the United States without the need of employer sponsorship for a non-immigrant visa such as a H-1B, TN, or O visa. We do not support or provide training for STEM/OPT programs. Additionally, you must be physically located in and perform the work for our client in the United States.

This job was first posted by Creative Circle on 01/27/2026 and applications will be accepted on an ongoing basis until the position is filled or closed.

Creative Circle is an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, or any other characteristic protected by law. Creative Circle will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and local law, including but not limited to the Los Angeles County Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act. If you need a reasonable accommodation in the application process, please contact your Recruiter (the person you'll be interviewing with) or a member of our Human Resources team to make arrangements. United Healthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Creative Circle.

Copyright 1999 - 2026. CreativeCircle , Inc. All rights reserved.