Executive Assistant

The Executive Assistant provides administrative support to one of two hospitality company owners, including calendar management, correspondence, logistics, purchasing, and meeting coordination, while also contributing creative support through design initiatives, graphic design and social media assistance. This role serves as a liaison between the owner and departments and offers an excellent opportunity for an organized and creative professional to grow into executive support responsibilities.

The owner is highly creative and detail oriented. He requires a thoughtful assistant who is able to understand and act on shifting priorities, and who is able to interpret conceptual ideas and turn them into actionable tasks and duties. The owner works best with an assistant who is self-motivated and able to anticipate both the owner’s needs, and the needs of the business.

The ideal candidate combines strong organizational abilities with creative skill in graphic design and social media support. Must maintain confidentiality and handle sensitive information with discretion. Requires an independently motivated individual who can balance creative projects with administrative duties while supporting the diverse needs of the owner. Must be based in New York.

Administrative Support

• Assist with calendar management, scheduling meetings, appointments, and travel arrangements
• Help coordinate and prepare materials for meetings, including agendas and basic presentations
• Support owner communications by screening calls and emails as directed
• Handle requests from the owner while learning to manage competing demands
• Maintain confidentiality and handle sensitive information appropriately
• Prepare basic correspondence, reports, and executive documents
• Assist with special projects under supervision
• Support some expense reporting, invoice processing, and budget tracking
• Assist with meetings, investor relations, and business functions
• Help coordinate between departments to facilitate communication
• Handle appropriate personal tasks for owner while maintaining professional boundaries

Creative & Digital Support

• Create graphics, marketing materials, and visual content using Adobe Illustrator and Photoshop
• Manage and create content for company social media platforms as directed
• Develop branded materials for projects, meetings, events, and business communications
• Support marketing initiatives with creative design work as directed
• Maintain brand consistency across all visual materials
• Update and maintain digital presentations and marketing collateral

Required Experience & Education

• 1-3 years experience in graphic design, marketing, and/or administrative support
• High school diploma required; some college or design education preferred
• Portfolio demonstrating proficiency in Adobe Illustrator and Photoshop
• Experience managing social media platforms for business purposes
• Administrative or customer service experience preferred
• Executive support experience preferred

Technical Skills

• Advanced proficiency in Adobe Creative Suite (Illustrator, Photoshop required)
• Proficiency in Google Suite and Microsoft Office
• Basic understanding of design principles and brand consistency
• Willingness to learn new technologies including Toast POS, Resy, and expense management systems

Core Competencies

• Strong visual design sense and creative problem-solving abilities
• Excellent written and verbal communication skills
• Strong organizational skills with attention to detail
• Ability to learn administrative processes quickly
• Professional demeanor when interacting with all management levels
• Flexibility to adapt to changing priorities and learn new responsibilities
• Positive attitude and eagerness to grow into executive support role

Additional Requirements

• Flexible hours including occasional early mornings, evenings, and weekends
• Occasional travel for business meetings and conferences
• Maintain confidentiality and discretion at all times
• Strong problem-solving skills and willingness to anticipate needs
• Professional appearance and communication style
• Ability to lift up to 15 pounds and sit for extended periods
• Ability to manage both creative deadlines and administrative priorities

Growth Opportunities

This position offers excellent potential for career development, with opportunities to:

• Expand administrative responsibilities and executive support skills
• Take on larger creative projects and brand management
• Develop expertise in business operations and project management
• Advance within the organization as skills and experience grow

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the functions of this job, an employee must walk, stand, or remain stationary during the entire shift. Employee must be able to continuously reach, bend, lift, carry, stoop and wipe with the potential for slipping or tripping. Employee must frequently wash their hands and lift or move up to 35 pounds.

We were raised in the hospitality industry and have come to believe that the highest calling is treating people well, making them feel at home, and communing over good food and drinks. It brings us all together.

We believe everyone should work in an environment where they are well compensated, culturally enriched, and treated with respect. Across the spectrum of our workforce, our employees take home industry leading income.

Crew (including affiliates) is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, marital status, veteran status, or any other basis protected by local, state, or federal law.

We use E-Verify to confirm the identity and employment eligibility of all new hires.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. See Employee Anchor for a comprehensive list of all employee benefits, and refer to plan documents for all specifics, rules, and requirements of plans - above info is highlight information only and is subject to eligibility provisions, and the content of plan and Crew documents. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.