Accounts Payable Specialist

At Diamonds Direct, we pride ourselves on finding talent with a certain set of characteristics, or what we call, RHINO’s. These are individuals with an unmatched work ethic, and are determined to do whatever it takes plus some. They are passionate about what they do and who they do it for, and always take ownership of their work by consistently charging forward. Most importantly, RHINO’s exhibit humility, as in order for the business to succeed here, it takes EVERYONE!

Do YOU have what it takes to be a Diamonds Direct RHINO??

The Accounts Payable Specialist is responsible for processing and maintaining accurate and timely accounts payable records. This dynamic role requires a meticulous and organized individual with strong attention to detail, a proactive approach to problem-solving, and the ability to adapt to the unique rules and regulations specific to each location. The ideal candidate will thrive in a fast-paced environment, remaining calm and focused while managing multiple priorities. An excellent communicator with the ability to shift communication styles based on the preferences of our vendors is crucial. A genuine eagerness to learn and grow within the company is essential.

Essential Duties

As an Accounts Payable Specialist, you will play a vital role in ensuring accurate and timely processing of all accounts payable transactions. Your responsibilities will include verifying and importing inventory accounts payable, processing assigned overhead and manual accounts payable for areas such as purchased consigned inventory, cost of sale, shop supplies, and adjustments. You will maintain meticulous records, ensuring all accounts payable files are organized and readily accessible.

Building and maintaining strong relationships with vendors is crucial. You will proactively resolve invoice discrepancies through effective communication with both vendors and internal stakeholders. This includes requesting and obtaining necessary documentation from Back Offices and vendors, reconciling vendor statements, and interpreting check remittances to understand how credits were applied.

Furthermore, you will be responsible for handling the printing and mailing of large trade check runs, ensuring all deadlines, particularly those related to period-end close, are met with precision and efficiency. You will also provide support to other members of the Accounts Payable team as needed, distribute US Mail daily, and sort weekly packages of paperwork from stores.

Qualifications

• High School Diploma or equivalent.
• Relevant experience in Accounts Payable is preferred.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and accounting software.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills with a proven ability to build and maintain strong relationships with vendors.
• Ability to effectively communicate with vendors and internal stakeholders to resolve invoice discrepancies and address inquiries.
• Strong organizational and time-management skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Meticulous attention to detail and accuracy in data entry and record-keeping.
• Ability to adapt to changing priorities and work effectively under pressure.
• Experience reconciling vendor statements and interpreting check remittances.
• Experience with processing high volumes of invoices.
• A genuine eagerness to learn and grow within the company.
• The "RHINO" Spirit: Possess an unmatched work ethic, a relentless drive to succeed, and a genuine passion for what you do.

Work Environment

Expect a professional office environment with a hybrid work schedule, allowing for a balance of in-office collaboration and remote flexibility. Typically, this involves 3 days in-office and 2 days remote, with adjustments made based on departmental needs. You can anticipate a moderate noise level, typical of a busy office setting.

Physical Demands

This role primarily involves sitting for extended periods. Occasional lifting and/or moving of light boxes or files may be required.

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