What are the responsibilities and job description for the Receptionist position at Doeren Mayhew CPAs and Advisors?
Doeren Mayhew is a $115 Million certified public accounting and advisory firm headquartered in Troy, Michigan with offices in Houston, Miami, Dallas, Charlotte, Tampa, Grand Rapids, Zurich, and London. Founded in 1932, Doeren Mayhew is recognized as an Inside Public Accounting Top 100 public accounting firm. Today we are a Top 60 CPA firm in the nation. If you want to join a rising firm that is consistently named among the 50 best-managed firms in the nation and is recommended by 98% of our clients, visit our career page at Doeren.com/careers for a list of our current employment opportunities.
Doeren Mayhew is seeking a Receptionist to join our Houston, TX office. The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support).
Responsibilities
- Act as first point of contact for visitors
- Manage multi-line phone system and redirect phone calls to the appropriate individuals
- Receive daily mail and packages and distribute mail
- Aid in coordination of meetings and conference calls including conference room reservations, sending meeting invitations, etc.
- Assist with clerical duties including printing, scanning, filing and faxing documents
- Collaborate with all levels of personnel on a variety of administrative tasks, projects and initiatives as needed
- Process FedEx and courier packages through their online website
- Process USPS outgoing mail and manage the postage account
- Order lunch for staff and events, as needed
- Upkeep of the Café, refrigerators, microwaves, drinks cooler
- Order and restock supplies and snacks
- Maintain the firm expense report
- Create weekly time reports for supervisors and partners
- Obtain and enter new client data
Qualifications
- High school diploma or relevant work experience
- Ability to maintain a positive attitude
- Excellent communication skills