Assessor Clerk

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**Applications are reviewed on a regular basis and hiring may occur early in the recruiting process.  Individuals are encouraged to apply immediately. **   

COMPENSATION & BENEFITS INCLUDE:

• 0-3% Merit upon successful completion of the probationary period and 0-3% annual merit increases thereafter based upon evaluation score.
   Benefits include:                      

  • No Nevada state income tax.   
  • Retirement: Participation in the Nevada Public Employee Retirement System is (PERS), 33.5% employer-paid.      
  • Vacation: Accrued at the rate of 4.6154 hours per pay period, or 120 hours per year (increase with years of service).
  • Sick Leave: Earned at the rate of 3.6923 hours per pay period, or 96 hours per year.
  • Holidays: 12 paid holidays per year.
  • Health Insurance: County provides medical, dental and vision coverage for employees and dependents with co-payment by employee dependent and/or family status.
  • Deferred Compensation: the County has a voluntary deferred compensation program.
  • Recognition Programs
  • Annual Gym Membership
  • Employee Assistance Program (EAP)
  • Stable, friendly/family environment. Fosters internal talent with training/educational programs and encourages career advancement.
  • Douglas County is a drug, alcohol and smoke-free workplace.

Description

Responsible for performing a wide variety of technical, complex or specialized office support of the operations of the Assessor's Office; processes and performs data entry of moderately complex documents, records fees, and provides information to the public.

• Assists general public, customers and staff in person, over telephone and by email; answers inquiries, provides general direction related to plan reviews and inspections, receives and attempts to resolve complaints, explains policies, procedures and proper use/completion of department forms.
• Manages databases and/or spreadsheet files and to develop special report formats.
• Researches and assembles information from a variety of sources for the completion of forms or the preparation of reports; makes arithmetic or statistical calculations.
• Processes complex documents requiring the use of independent analysis and judgment, assuring completeness and accuracy; maintains records, and conducts data entry of certain records; assists with the data entry for real property Appraisers into the database software and Marshall & Swift databases; maintains both statistical and non-statistical records and compiles regular reports.
• Receives, processes and explains various tax exemption and rebate programs to the public; answers complex and difficult inquiries from the public or other departments regarding parcels of land and County policies and procedures related to assessments; interprets property deeds and explains property maps to the general public.
• Provides support to Appraisers; copies and records fees for property maps as requested; prepares a variety of general correspondence, legal documents, special reports, and instructions; maintains and monitors files, follows-up on due dates, and performs other monitoring functions to ensure timely completion of work; performs a variety of other clerical duties including copying and assembling materials, collecting and distributing mail, answering phones, faxing documents, and other related tasks.
• Organizes, maintains and purges various departmental files.
• Proofreads and checks materials for accuracy, completeness, and compliance with departmental policies and regulations.
• Enters and retrieves data and prepares reports using a variety of software programs; reviews such reports for accuracy and makes corrections as required; operates standard office equipment.
• May train and direct the work of temporary staff for special projects or programs.
• Represents the County with dignity, integrity, and a spirit of cooperation in all relationships with staff and the public.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and Experience:

High School diploma AND two (2) years of general administrative support experience; OR an equivalent combination of education, training and experience.

Required Knowledge and Skills

Knowledge of:

• Policies and procedures of the department.
• Use of specified computer applications involving word processing, data entry and/or standard report generation.
• Use of specified computer applications involving the design and management of databases or spreadsheet files and the development of special report formats.
• Business arithmetic.
• Applicable regulations, policies and statutes.
• Office administrative practices and procedures.
• Business letter writing and the standard format for typed materials.
• Record keeping principles and practices.
• Correct business English, including spelling, grammar and punctuation.
• Techniques for dealing with the public, in person and over the telephone.

   

Skill in:

• Performing technical, specialized, complex, difficult or technical office support work.
• Reading and explaining rules, policies and procedures.
• Analyzing and resolving varied office administrative problems.
• Organizing, maintaining and researching office files.
• Analyzing and resolving varied appraisal plan problems.
• Compiling and summarizing information and preparing periodic or special reports.
• Using initiative and independent judgment within established procedural guidelines.
• Organizing own work, setting priorities and meeting critical deadlines.
• Contributing effectively to the accomplishment of team or work unit goals, objectives and activities.
• Establishing and maintaining effective work relationships with staff, coworkers, and the public.

REQUIRED CERTIFICATES, LICENSES, AND REGISTRATIONS:

•            None

PHYSICAL DEMANDS & WORKING ENVIRONMENT:

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mobility to work in a typical office setting and use standard office equipment; strength and agility to lift and carry up to 20 pounds; vision to read printed materials and a computer screen, and hearing and speech to communicate in person or over the telephone.                                      

CONDITIONS OF EMPLOYMENT:

• Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.  
• Employment is contingent upon successful completion of background/screening.
• Douglas County participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS, with information from each applicant's Form I-9 to confirm work authorization.  All candidates who are offered employment must complete Section 1 of the Form I-9 along with the required proof of their right to work in the United States and proof of their identity prior to starting employment.  Please be prepared to provide required documentation as soon as possible after the job offer is made.

Salary : $23