What are the responsibilities and job description for the Financial Analyst position at Downeast Community Partners?
owneast Community Partners
Job Description
Position Title: Financial Analyst
Division: Fiscal
Reports To: Finance Director
Supervises others: [ ] Yes [ X ] No
FLSA Status: [ ] Hourly [X] Exempt
Last Revised: 1/19/2023
POSITION SUMMARY: The Financial Analyst position provides support for the Finance Director, and
Senior Leadership in accordance with established fiscal procedures. This position works regularly with internal fiscal and programmatic staff, and Senior Leadership. The Financial Analyst will be responsible for supporting internal financial reporting, the budget process, compliance with contractual and regulatory obligations, reporting to funders, the audit and monitoring processes, and efficient fiscal operations.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Become familiar with Agency contracts to learn their financial requirements, adhere to their requirements, and assist management on needed actions to ensure Federal, State, Office of
Management & Budget (OMB) Circulars, and Agency policies and procedures are in compliance.
2. Review and monitor coding of staff time to programs.
3. Review budget vs. actual each month and follow-up with program directors. Report highlights, variances and concerns to the Finance Director for board presentation.
4. Compile monthly, quarterly, contract closeout reports and other reports required by funders for
Finance Director’s review prior to submission.
5. Prepares contract related billings and submits to respective agencies (i.e., Maine Housing, CSBG).
6. Provide analysis of trends and forecasts and recommend actions for optimization.
7. Prepare and report on any necessary financial data for RFPs and RFQs.
8. Calculates and enters Agency’s quarterly PTO liability into General Ledger.
9. Participates in annual audit and/or fiscal monitoring as needed by the Finance Director, including the creation of all financial statements/notes provided to the Independent Auditor, such as the Federal
Schedule of Awards (SEFA) and Schedule of Department Awards (SEDA), and the annual Form 990.
10. Prepare responses to funding source inquiries.
11. Prepare and finalize internal and external budgets, in coordination with program directors. Assist
Finance Director in various aspects of annual budget creation and enter the budget into the General
Ledger.
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12. Assist Finance Director with review and calculation of allocations.
13. Assist Finance Director with review and calculation of indirect costs and rate.
14. Reconcile balance sheet accounts, including bank and investment accounts; prepares adjustments to accounts as necessary.
15. Work with other fiscal staff to streamline and document financial processes and share/educate with other departments across the agency.
16. Assist the Finance Director with maintaining robust internal controls over agency assets.
17. Develop, maintain, and distribute ad-hoc reports and financial models as-needed.
18. Performs miscellaneous fiscal duties; assists Finance Director in research, analysis and special projects.
19. Serve as primary fiscal department contact in the absence of the Finance Director when posed with requests for fiscal assistance from others.
Safety & Wellness:
1. Actively promotes safety and accident prevention within the workplace.
2. Reports any unsafe conditions, incidents and/or accidents immediately.
NON-ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Performs other duties as assigned by the supervisor
2. Follows DCP’s fiscal policies and procedures
3. Cross trains with other department positions in order to maintain Fiscal Department efficiency during co-worker absences.
4. Periodic participation on various agency committees as a representative of the Fiscal Department.
GENERAL EXPECTATIONS:
Thorough knowledge and understanding of the following is expected:
1. Generally accepted accounting principles
2. Proficiency in use of Microsoft Office Word, Excel, and PowerPoint
3. Agency’s financial policies and procedures
4. Cost allocations for a multi-faceted organization
5. Accounting software experience
6. Cost center accounting
PHYSICAL REQUIREMENTS:
The physical requirements described here are representative of those that must be met by the
Incumbent to successfully perform the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.
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While performing the duties of this job, the employee is frequently required to stand; walk; sit; repetitively use hands to finger, handle, or feel, including operation of a standard computer keyboard; reach with hands and arms and talk, see and hear; and lift and carry up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, and the ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those the incumbent
encounters while performing the essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
Work is performed primarily in office settings, including visits to community organizations. Noise level is moderate.
QUALIFICATIONS NEEDED FOR POSITION:
Experience and Skill Requirements: The following requirements and skills are considered essential:
1. Ability to comprehend and interpret rule, regulations, and procedures.
2. Ability to perform general mathematical computations, compute ratios, and interpret graphic information.
3. Computer proficiency, including familiarity with spreadsheet and word processing software.
4. Strong interpersonal skills.
5. Ability to work effectively; organize, prioritize, and plan work related tasks.
6. Two years or more experience in accounting.
Education/Skill Requirements:
1. Bachelor’s degree in a business-related field required; bachelor’s degree in accounting preferred.
2. Must be able to pass background checks.
Job Type: Full-time
Pay: $43,000.00 - $51,500.00 per year
Benefits:
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Referral program
- Retirement plan
- Vision insurance
Physical setting:
- Office
Education:
- Bachelor's (Required)
Work Location: One location
Salary : $43,000 - $51,500