What are the responsibilities and job description for the Administrative Assistant position at DXP Enterprises?
Do you want to grow with us? At DXP we are passionate about what we do and driven to be the best solution for our industrial customers. Since 1908 DXP has been dedicated to the highest quality of customer service through our expertise of the products we distribute and the technical services we perform with a sense of individual pride and company spirit. Throughout your career with DXP, we will encourage and empower you to take an active role in identifying and driving your development, so you feel total confidence in your ability to achieve ongoing success. We aspire to be the best solution for the Industrial customers' needs for MROP products and services through our Innovative Pumping Solutions, Metal Working, Supply Chain Services and Service Centers.
Check out our many videos to learn more! http://www.dxpe.com/about-us/careers/
Job Summary
The Administrative Assistant will be responsible for supporting the Office Manager and Regional VP’s by assisting with various administrative tasks, light accounting tasks and special projects.
Key Responsibilities
Administrative Tasks
Responsible for submitting expense reports for VP
Assists Office Manager with various administrative tasks
Organize travel arrangements for VP, including hotel reservations, flights, car service, dinner reservations, etc.
Submit CAPEX requests for various departments
Maintain Demo Pump and Banner spreadsheets to ensure items are being tracked when leaving the warehouse. Communicate with Admin Team, Warehouse Team, SC, and Office Manager about updates on Demo Pumps and Banners leaving our facility to ensure no overlap in use
Responsible for ordering company gear, communicate with Sales Coordinator on needs, timeline, quantity.
Obtains quotes and mock-ups, attains approval by Office Manager
Assist in distributing to branches
Work with Sales Coordinator & Marketing Coordinator to ensure we have the gear needed for each event, ensure items are ordered and received on time
Responsible for communicating with Office Manger distribution of branded items for reclassification of costs
Backup support for answering phone calls
Complete Customer required applicant paperwork packages
Light Accounting Tasks
Work closely with corporate AP department
Review AR accounts for unpaid invoices
Correspond with customers to request and secure overdue payments
New business partner set ups – sets up vendors for accounts payable through COUPA
Review AP invoices in COUPA for approval or redirect to the correct individual for their approval
Review Freight and UPS bills to make sure that all freight tied to Sales Orders has been captured in our ERP system
Uploading invoices into Customer Accounting Portals
Reports
This position will run multiple reports each week/month and distribute for action by others including:
Order Class
Inventory Returns
Service Open Order Report
Orders on Hold
A/R by location for other locations
Meeting and Event Coordination
Assist with coordinating meetings and events (DXP University, customer and vendor events, sales meetings, etc.) including arranging caterers, rentals, determine A/V needs, travel arrangements
Help organize company parties and celebrations
Qualifications
High School diploma or equivalent, some college preferred
3-5 years’ experience in an administrative role
Excellent communication and interpersonal skills
Strong organizational and multitasking abilities
Exceptional time management skills and detail oriented
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Teams
Ability to work independently and collaboratively within a team environment
Working Conditions
The Administrative Assistant will primarily work in an office setting.
Reports To
The Admin Assistant will report to the Office Manager
This job description is intended to provide an overview of the responsibilities and qualifications required for the position of the Admin Assistant. The actual duties and requirements may vary based on the needs of the company.
DXP is always looking for individuals who want to join a team of employees who have the desire to achieve remarkable accomplishments together. The culture of the organization is supportive and goal oriented with high expectations, yet it is an environment where the team spirit inspires everyone to do their best. All DXP employees play a vital part in the organization and are treated with respect. By applying to DXP, you will have the opportunity to speak with some of the most respected professionals in the industry.
DXP offers a comprehensive benefits package including: Medical, Dental, Vision, Flexible Spending, 401(k), paid holidays, Life and Disability Insurance, and additional supplemental products.
Minimum Required Salary and benefits commensurate with experience. We are an equal opportunity employer. Except where prohibited by state law, all offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify. EOE/M/F/D/V
Job Type: Full-time
Pay: From $27.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
Work Location: In person
Salary : $27
