What are the responsibilities and job description for the Purchasing Administrator position at EMCOR Group Inc. Website?
About us:
As an $80M full-service commercial air conditioning company, Hill York provides system maintenance, service, repairs, energy solutions and installation for a wide range of heating, cooling and ventilation systems. Since designing and installing the first air conditioning systems in Miami Beach hotels after World War II, Hill York has played a key role in leading Florida facilities to new plateaus of indoor comfort and energy efficiency.
Hill York seeks talented performers and offers a challenging and rewarding work environment that emphasizes teamwork, results, and most importantly honesty and integrity. We value our employees and are committed to attracting highly skilled, talented individuals to join our strong, family-oriented workforce and to help us build on our success.
Hill York is a wholly owned subsidiary of EMCOR Group, Inc., a Fortune 500 company.
We are a Drug Free Workplace and an Equal Opportunity Employer.
JOB SUMMARY:
Hill York seeks a Purchasing Administrator who is responsible for purchasing of part and equipment for our HVAC operation. This includes the processing of purchase requests, ordering from vendors, inputting and tracking the purchase order information into our ERP system, and following up on the status of orders. If you are an organized self-starter who can multi-task in a fast paced environment and enjoys working collaboratively, then this is the position for you.
ESSENTIAL FUNCTIONS:
- Provide outstanding customer service to our internal team.
- Assist to source and qualify new vendors.
- Review and process purchase requisitions and initiate purchase orders.
- Maintain purchase records and ensure proper approvals are received and documented prior to order.
- Identify and source necessary parts by obtaining quotes to fill requirements.
- Research and negotiate pricing with suppliers.
- Assist in invoice discrepancy resolution.
- Review and close purchase orders as needed.
- Exchange documentation with vendors such as credit applications, COI’s and W-9’s to assist with creation of new vendors.
- Interact and liaise with HY employees and vendors to maintain and manage accurate expected dates of delivery.
- Track the progress of purchase orders from open to close and work to provide solutions so that orders are met and satisfied timely.
- Monitor materials that have not been received and communicate with warehouse on status
- Manage rental, insurance, and water treatment monthly expenditures ensuring they are accurately tracked.
- Provide routine administrative support.
- Support Procurement Manager with other projects/items as needed, including, but, not limited to, reporting, P-Card management, item master updates/creations, and ensuring accurate approval documentation.
QUALIFICATIONS:
- High school diploma or equivalent.
- Minimum of two years of relevant experience.
- Excellent communication, negotiation, and interpersonal skills.
- Understanding of process and internal controls around the purchasing function.
- Ability to analyze and process high volume of requisitions/purchase orders.
- Strong desire for continuous improvement.
- Intermediate to advanced experience with Microsoft Office Suite; eg. Excel v-lookups and pivot tables.
- Working knowledge of MS Dynamics GP or other similar ERP systems.
- Ability to multitask in a fast-paced environment.
- HVAC knowledge is preferred.
- Ability to work in a cooperative manner with co-workers, vendors, and clients.
We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.
“Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.”
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Salary : $80 - $0
