Accounts Payable Coordinator

Empower Rental Group is hiring an Accounts Payable Coordinator!

Empower Rental Group is a family of local equipment rental providers across the Southeastern US. We began with 3 locations in 2021 with the goal of being the difference in the equipment rental industry by doing everything differently. We now have over 40 locations (crazy right?) and we are adding an Accounts Payable Coordinator to our team at the Support Center in the Franklin, TN location!

Why is this an amazing opportunity? Because we are different! Our employees love to work here, and we offer benefits that are unmatched in our industry! We appreciate our employees and let it show. We are not top-heavy, and our leaders wear many hats to achieve the goals and continue this growth – doing whatever it takes and helping each other. We are a no-excuses group not afraid to work hard. Do we do everything perfectly the first time? No. But we are never afraid to try and that is how we got here in less than 2 years.

The Accounts Payable Coordinator is responsible for overseeing the accounts payable department processes to ensure that monthly invoicing, preparation of vendor invoices for payment, communication with vendors regarding invoices and reconciliation of statements are completed in a timely manner for all Empower Rental Group operations. Duties include keeping track of sales tax owed to the states, ensuring W-9’s are obtained for all vendors, and managing the year-end 1099 process. Uses an electronic invoice system for invoice capture, approval, and electronic storage. This position requires a large degree of attention to detail, sales and use tax knowledge, problem resolution, and proficiency in Microsoft Office Excel skills.

Responsibilities Include, but are not limited to:

• Audit Incoming vendor invoices and match them with appropriate purchase order and/or receiving documents reconciling any missing data or forms.
• Input invoices into the Accounts Payable module for processing.
• Reconcile vendor statements as needed and outstanding invoices/credits and request missing documents from vendors, when necessary, request a check from vendors for credits on the vendors’ account.
• Communicate with the Accounts Payable Manager on questions or problems.
• Assist accounts payable manager with preparing the weekly Rentalman check runs as needed.
• Assist with reconciling the monthly aging reports.
• Reconcile outstanding purchase orders.
• Responsible for managing the AP email box daily (closing out non-invoice related junk email)
• Correspond with vendors inquires to prevent escalations in a timely manner.
• Research and resolve discrepancies in payments and vendor billings.
• Assist with training team members as needed.
• Follow and applies the Accounts Payable Policy and procedures.
• Assist with AP monthly close activities as required.
• Provide Customer Service phones/email.
• Performing administrative duties as needed, including filing of paid invoices.
• Other Duties as assigned by Accounts Payable Manager.
• Performs other related duties as assigned.

Job Requirements:

• Working Knowledge of Accounts Payable processing including understanding of the effects of AP to General Ledger postings.
• Professional communications skills.
• Requires Sales and Used Tax Knowledge.
• Problem resolution and prioritization skills are a must.
• Must be proficient in Microsoft Office applications and have strong computer knowledge in a Windows environment including Excel, Word, and Outlook.
• Excellent interpersonal and organizational skills.

Empower Rental Group is an Equal Opportunity Employer