Accounts Payable Specialist

Energy Exploration Technologies, Inc. (EnergyX) has a mission to become a worldwide leader in the global transition to sustainable energy. Founded in 2018, the company is fundamentally changing the way humanity is powering our world and storing clean energy with breakthrough lithium-ion technology and energy storage solutions.

The Role

EnergyX is seeking a detail-oriented and analytical Accounts Payable Specialist to join our Finance team. The Accounts Payable Specialist will be responsible for overseeing the accounts payable process, ensuring accuracy and timeliness in invoice processing, and maintaining strong vendor relationships. The ideal candidate will have a strong background in accounting or finance, with a keen eye for detail and a commitment to process improvement.

Responsibilities:

Invoice Processing and Payment:

•   Collaborate with the purchasing team to ensure coding accuracy and secure proper documentations
• Process incoming invoices accurately and efficiently, verifying coding, approvals, and appropriate documentation.
•  Prepare and review payment batches for accuracy and compliance with payment terms.
•  Coordinate with vendors and internal stakeholders to resolve payment discrepancies and inquiries promptly.

Vendor Management:

•   Maintain vendor master data, ensuring accuracy and completeness of vendor records.
•   Build and maintain strong relationships with vendors, addressing inquiries and resolving issues proactively.
•   Negotiate payment terms and discounts with vendors to optimize cash flow and minimize costs.

Account Reconciliation:

• Managing accounts payable through the Bill.com platform and QB Integration
• Code credit card transactions on a timely basis
• Reconcile accounts payable transactions to ensure the accuracy and completeness of financial records.
•  Investigate and resolve discrepancies between accounts payable records and vendor statements.
•  Prepare weekly reconciliations and reports for management review.

Process Improvement:

•  Identify opportunities to streamline accounts payable processes and improve efficiency.  
• Implement best practices and automation solutions to enhance the accuracy and effectiveness of the accounts payable function.
• Analyze workflow processes and collaborate with cross-functional teams to implement process changes and drive continuous improvement initiatives.

Compliance and Reporting:

• Process and maintain 1099-statements at year-end
• Ensure compliance with company policies and procedures, as well as regulatory requirements.
• Assist in the preparation of financial reports and analysis related to accounts payable activities.
• Support internal and external audits by providing necessary documentation and assistance.
• Other accounting projects as assigned by the manager

Qualifications:

• Bachelor's degree in Accounting, Finance, or a related field OR Minimum of 3 years of experience in accounts payable or related accounting roles.
• Strong understanding of accounting principles and practices. 
• Proficiency in accounting software and Microsoft Excel. Bill.com and Quickbooks are a plus. 
• Excellent analytical and problem-solving skills.
• Detail-oriented with a high degree of accuracy.
• Effective communication and interpersonal skills.
• Ability to work independently and collaboratively in a fast-paced environment.

Benefits: 

• Competitive pay 
• Paid time-off, holidays, and sick time 
• 401(k) with employer match  
• Equity Package 
• Medical, dental and vision benefits with employer contribution; voluntary benefits available 
• Company-sponsored events

EnergyX is an Equal Opportunity Employer; employment with EnergyX is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.