Accounts Payable Specialist III

Job Scope

We are seeking a highly motivated and detail-oriented Accounts Payable Analyst III to join our dynamic finance team. This role is vital in processing accounts payable transactions, ensuring the accurate payment of vendor invoices, and maintaining proper coding to the General Ledger. The ideal candidate will possess a strong background in finance and accounting, with a proactive approach to analyzing and resolving discrepancies. You will perform your duties under general direction while supporting compliance with applicable regulations, including ISO and local, state, and federal requirements.

Key Responsibilities and Duties:

• Invoice Processing: Review and match invoices, purchase orders, and receivers to ensure accuracy and compliance with company policies.
• Discrepancy Resolution: Analyze and research discrepancies between invoices, P.O.s, and receivers, following up with vendors and employees to resolve issues efficiently.
• General Ledger Coding: Accurately code invoices with the correct general ledger account numbers to ensure proper financial reporting.
• Expense Management: Review and process employee expense reports, ensuring compliance with company guidelines and obtaining necessary approvals.
• Batch Entry: Enter and post batches of invoices and payments into the accounting system while maintaining accuracy and timeliness.
• Check Processing: Process checks, attaching them to the proper backup documentation and ensuring timely payment to vendors.
• Statement Reconciliation: Research and reconcile vendor statements monthly, generating the Accounts Payable Aging Report, and investigating any significantly aged items.
• Month-End Activities: Execute month-end accruals and reconcile the Purchase Clearing Account to maintain accurate financial records
• Additional Duties: Perform other duties as assigned to support the finance team and contribute to the overall success of the organization.

Education, Experience, and Qualifications:

• Bachelor's Degree in Business Administration, Accounting, Finance, or a related field, or an equivalent combination of education and experience.
• A minimum of 2 years of experience in finance and accounting, preferably within the healthcare or technology sectors.
• Strong computer literacy, with proficiency in Microsoft Word and Excel; experience with MAS 200 is preferred and familiarity with Google Suite is a plus.
• Demonstrated ability to work independently, with strong organizational, communication, writing, and interpersonal skills.
• Ability to read and comprehend instructions, correspondence, and memos; capable of writing clear and concise correspondence.
• Strong numerical skills, with the ability to perform basic arithmetic operations, including addition, subtraction, multiplication, and division.
• Proven problem-solving skills, with the ability to handle a variety of concrete variables in situations where limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form