Administrative Assistant Qualifications:

• Five plus years of experience in executive administrative assistance roles.
• Strong communication and organizational skills.
• A self-starter with the ability to work with minimal supervision and organize, keep up to date, and effectively manage projects assigned or maintain up to date records that are on-going.
• Experience in providing administrative assistance such as scheduling, managing calendars, and preparing documents.
• Proficiency in Microsoft Office and other office software suites.
• Detail-oriented with excellent problem-solving skills.
• A high school diploma or equivalent is required. (A college degree is preferred).
• Requires a high level of tact and integrity due to the frequency of senior-level internal and external contacts.
• Regular and predictable attendance is a requirement for this position.

Administrative Assistant Responsibilities:

• Performs a wide range of administrative and general support duties of a highly responsible and confidential nature.
• Manages the EVP of ISL calendar, organizing in person and virtual meetings while actively utilizing problem solving abilities as challenges arise.
• Coordinates regularly with other leaders' schedules across Ergon as well as many cross-functional teams to aid in scheduling.
• Prepares meeting briefing documents by taking and disseminating notes and formulating post meeting action item list.
• Performs various clerical, administrative and general office duties including word processing, invoice coding and tracking, file and records management, and budgetary tracking. Manages funding request system (AFE's) and AFE reporting.
• Oversees office equipment and office supplies.
• Schedules travel and processes expense reports.
• Assists in the coordination and preparation of presentation material, primarily prepared in PowerPoint.
• Prepares and maintains tracking, reporting and other spreadsheets using Excel.
• Coordinates hotel and conference room reservations for various meetings and/or training
• Composes routine and non-routine correspondence.
• Effectively handles phone calls, visitors and mail distribution.
• Work accurately and productively with competing priorities and tight time constraints
• Perform other duties as assigned.

Any offer of employment will be contingent on a routine background check, a pre-employment drug screen, and an acceptable motor vehicle report.

We are an EEO/AAP employer.