POSITION DESCRIPTION:

Essential Job Functions:

• Provide payroll services to member districts in need, including but not limited to:
  • Processes payroll for all employees including related withholdings, fringe benefit deductions, direct deposit.
  • Works with the Human Resources department to ensure complete and accurate flow of information for payroll operations including verify salary calculations and Board of Education approval.
  • Coordinates staff to ensure the accuracy of employee salary and fringe benefit budgeting/reporting/processing and to meet cash transfer/banking requirements.
  • Maintains employee payroll files.
  • Processes staff EMIS data.
  • Develops and updates payroll policy and procedures manual.
  • Develops procedures and internal control systems for all payroll related functions, including form development and revisions.
  • Trains and advises associates and building personnel in payroll department policies, technology enhancements, and district policies concerning payroll.
  • Works with building associates to resolve payroll issues.
  • Processes electronic transfer of federal and other taxes data as required.
  • Processes reconciliations of all city, state and federal taxes on a quarterly basis to ensure accurate annual reporting.
  • Prepares and submits W2’s in a timely manner per the appropriate electronic media.
  • Calculates over $50,000 term life insurance adjustment and other adjustments to W-2 forms and reports.
  • Files State of Ohio new hire information.
  • Prepares and submits SERS/STRS, etc. reports/forms on the appropriate electronic media/web-based system.
  • Maintains system to process and report sick leave, vacation and other types of employee absence and accrual records.
  • Processes employment verifications, sick leave transfer forms, service verifications, worker’s compensation forms and garnishment calculations/reports, as needed.
  • Assists with the calculation and processing of employee severance payments.
  • Maintains system for employee withholding and distribution to third party administrators for IRS Section 125, health savings account, voluntary insurance, 403b and 457 plans.
  • Assists administration in gathering data and preparing reports for employee negotiations and with implementation of collective bargaining agreements.
  • Handles inquiries and requests from district employees regarding a wide variety of payroll related areas.
  • Assists audit team, as needed.
  • Assists with the preparation of district reports for the state auditor, county auditor and the Ohio Department of Education and Workforce
  • Carries out assignments in a professional manner and maintains a high standard of due professional care in all work performed.
  • Assumes responsibility of maintaining up to date knowledge of technology utilized by the district.
  • Audit employee time and labor data submitted by various offices and interact with supervisors as required to verify data and resolve discrepancies
  • All other duties as assigned by the Executive Director of the NCSSA.

Knowledge, Skills and Abilities:

• A minimum of 2 years payroll processing experience
• A minimum of an Associate's degree or Bachelor's degree, or comparable experience
• Must have experience with payroll, garnishments, and automated timesheets
• Experience with payroll tax issues
• Able to travel and support multiple entities
• Ability to communicate effectively with students, colleagues and administration.
• Ability to read and interpret documents such as reference manuals, Board policies and procedures manuals.
• Ability to read and comprehend simple instructions, short correspondence, and memos.

WORKING CONDITIONS: