What are the responsibilities and job description for the Accounts Payable Specialist position at eXponential Technology Group?
The Accounts Payable (AP) Specialist is responsible for accurate and on-time payment of supplier invoices (with a focus on inventory suppliers), resolving complex accounts payable issues with suppliers and completing all phases of the weekly payment runs in accordance with internal accounting policies.
The Exponential Technology Group (XTG) is a specialist in the electronic component distribution and design engineering services industries. XTG is part of the TTI Family of Specialists. This position will report to the Accounting Manager. This position will be onsite in North Fort Worth, with the opportunity to work from home two (2) days a week after the initial 90-day training period.
ACCOUNTABILITIES
Review supplier invoices for proper approval signatures and accurately code invoices with correct expense and general ledger account number.
Execute complex problem analysis and resolution in an effective manner with limited supervision.
Travel & Expense report review and approval.
Review supplier statements and match them against purchase orders.
Review and approve supplier credit memos; post supplier invoices for payment.
Input all vendor invoices (trade payments) and XTG operational expenses (non-trade payments) for processing in the bank.
Perform 3-way matching of the quote, purchase order and invoice to ensure there are no discrepancies.
Submit requests to the product department or the warehouse for information necessary to resolve invoices pending resolution.
Verify supplier statements and auditor requests and report inaccuracies to responsible parties.
Review general ledger accounts for invoice posting accuracy.
Complete all accounts payable activities in a manner which ensures total quality and effective customer service.
Effectively support Accounting Manager &/or Controller by assisting in all areas of Accounts Payable as requested, including but not limited to, special projects, and reporting unusual activity to the AP Management.
Work with Product Managers, other internal personnel, and suppliers to resolve invoices in a timely manner ensuring that offered discounts are not compromised.
Additional duties as assigned.
EDUCATION & EXPERIENCE
High School or General Education Degree (GED) and five years or more in related accounts payable experience required or equivalent experience and education. Experience with modern ERP systems such as Oracle, Fusion Cloud a plus.
SKILLS & CERTIFICATIONS
- Aptitude to work in a fast-paced, high transaction environment with strong organizational, attention to detail, and multi-tasking skills.
- Ability to consistently exhibit high productivity while not sacrificing quality.
- Competence to demonstrate strong analytical skills and resolve complex problems, including the ability to anticipate patterns and links beyond immediate problems working under limited supervision.
- Excellent verbal and written communication skills.
- Sound interpersonal skills and ability to effectively communicate with individuals and groups inside and outside the organization.
- A strong customer service focus with a sense of urgency in responding to customer needs.
- Strong knowledge of Microsoft applications (Word, Excel, and Outlook), Concur and other related accounting software at the intermediate level.
- Microsoft Dynamics preferred.
- Effective data entry skills.
- Ability to work well under pressure and meet required deadlines.
- A great benefits package that includes (but is not limited to) Medical/ Dental/ Vision, 401(k)/Roth plan with matching, Healthcare Savings Accounts.
- Educational Assistance (Tuition Reimbursement).
- Ongoing training throughout your employment with opportunities to participate in professional and personal development programs.
- A strong focus on giving back to our communities through philanthropic opportunities.
- Great culture and opportunities for growth and advancement.
XTG is an Equal Opportunity Employer committed to providing equal opportunities to all employees and applicants for employment without regard to race, color, sex (including pregnancy), sexual orientation, gender identity, age, national origin, religion, physical or mental disability, veterans’ status, genetic information, or any other characteristic protected by law.