Project Accountant

This position is responsible for the full project billing process including responding to client inquiries and verifying employee’s chargeable time in accordance with the established accounting standards and billing policy.

Primary Responsibilities

• Effectively communicate with Project Managers (PM) regarding contract documents, change orders and other contract modifications, approvals, and any additional services-related to billing.
• Learn and understand our proprietary Project Management and Billing software.
• Daily mentorship on essential duties of the role, in addition to FAC’s customer service model.
• Prepare final invoice package containing draft and final invoices for all billable projects, including all applicable backup.
• Mail/submit final invoices, file consultant and client invoice copies in the billing file.
• Assess and pursue opportunities for maximization of client billing process.
• Oversee the appropriate documentation of billing files for projects, including expenses, consultant and monthly invoices, in accordance with standard procedures.
• Regularly review processes within billing cycle for process improvements opportunities.
• Perform additional assignments, as directed by the PA Manager.
• Maintain regular communication and rapport with operating companies.

Qualifications

To perform this job successfully, an individual must be able to perform each primary duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary duties.

Education and Experience

• A Bachelor’s degree in Accounting or business related or equivalent experience
• 2-5 years of billing and receivables experience
• Demonstrated knowledge and experience in project and financial accounting
• Thorough knowledge of standard contract terms, including hourly, lump-sum, not-to-exceed and how they are applied in the billing process
• Strong customer service background with the ability to communicate effectively
• Ability to work well with others under deadline situations and respond to changes in priorities
• Preferred experience in architecture, engineering or construction industry

Knowledge, Skills, and Abilities

• Excellent communication and interpersonal skills; Ability to effectively communicate with all levels of the organization
• Ability to apply and adapt practices in a fast paced, quality oriented, service culture
• Excellent planning and organizational skills
• Accuracy and detail oriented
• Excellent problem solving capabilities
• Knowledge of Microsoft Office (Word, Excel, PowerPoint, and Outlook) and familiarity with accounts receivable/invoicing systems
• Ability to maintain high level of confidentiality
• Ability to prioritize and handle multiple assignments at one time

Working Conditions and Physical Effort:

• Work is normally performed in a typical office environment
• No or very limited physical effort is required
• No or very limited exposure to physical risk