HRIS/Payroll Administrator

Description

Payroll and HRIS Specialist

Location: Fitch Irick Corporate Headquarters Charlotte , NC

Reports To: HR Manager

Department: People & Culture

FLSA Status: Exempt

Schedule: Hybrid- onsite requirement four days a week, one day work from home

Position Summary

Fitch Irick is seeking a highly detail-oriented and dependable Payroll and HRIS Specialist to manage all aspects of biweekly payroll processing and ensure the accuracy and integrity of our Human Resources Information System (HRIS), Paycom. This role is essential to ensuring timely and accurate compensation, maintaining clean and compliant employee data, and supporting key HR processes such as 401(k) administration and system enhancements. The ideal candidate is a proactive professional with strong technical and analytical skills who values accuracy, confidentiality, and continuous improvement.
 

Key Responsibilities

Payroll Administration:

• Process accurate, timely biweekly payroll for multi-state employees using Paycom, including all regular pay, bonuses, off-cycle payments, and special adjustments.

• Validate timecards and paid time off entries, calculate wages, deductions, garnishments, reimbursements, and other compensation components.

• Maintain compliance with FLSA standards, IRS regulations, state/local tax laws, and company policies.

• Coordinate with managers to ensure payroll deadlines and timekeeping protocols are consistently followed.

• Prepare and reconcile payroll reports; ensure payroll data aligns with general ledger entries in coordination with Finance.

• Support annual year-end processes including W-2 distribution, payroll audits, and tax filings.

• Address employee payroll inquiries professionally and in a timely manner.

HRIS (Paycom) Management:

• Maintain accurate and up-to-date employee records in Paycom, including new hires, job changes, compensation updates, and terminations.

• Perform regular audits of employee data to ensure system accuracy and compliance.

• Manage user access and security roles to protect sensitive data and maintain system integrity.

• Generate, customize, and distribute HR and payroll reports to support business needs and compliance.

• Collaborate with Paycom support and internal teams to troubleshoot issues, implement new features or modules, and optimize system functionality.

• Support testing and documentation during system upgrades or process changes.

• Assist with ensuring the accurate transmission of benefits data feeds through Paycom.

401(k) Program Administration:

• Administer 401(k) payroll deductions and contribution processing in accordance with plan guidelines.

• Collaborate with the plan administrator to manage compliance, audits, and reporting (including Form 5500).

• Serve as a resource to employees for 401(k)-related questions and provide education on enrollment and contribution changes.

Employee Support & Collaboration:

• Serve as the point of contact for payroll, HRIS, and 401(k)-related inquiries, ensuring clear and timely communication.

• Work closely with the HR Manager, Finance, and IT teams to ensure data accuracy and process alignment.

• Support documentation, SOP creation, and process improvements related to payroll and HRIS.

• Assist the HR Manager on special projects, audits, and cross-functional initiatives as needed.

Performance Expectations:

• Accuracy & Compliance: Maintain impeccable data accuracy and ensure adherence to all applicable laws and internal policies.

• Timeliness & Ownership: Meet payroll deadlines and compliance timelines consistently without exception.

• Confidentiality: Handle sensitive information with discretion and professionalism at all times.

• Problem-Solving: Identify root causes of discrepancies and inefficiencies, proactively develop solutions, and document improvements.

• Communication: Deliver clear and professional responses and reports to internal and external stakeholders.
 

Required Qualifications:

• Bachelor’s degree in Accounting, Finance, Human Resources, or related field, or equivalent combination of education and experience.

• Minimum 3 years of experience processing multi-state payroll in a corporate or high-volume environment.

• Demonstrated experience with HRIS platforms; Paycom experience highly preferred.

• Knowledge of federal, state, and local payroll laws, including wage and hour regulations and payroll tax compliance.

• Strong analytical and reconciliation skills; capable of identifying and correcting payroll errors efficiently.

• Proficiency in Microsoft Excel (e.g., pivot tables, formulas) and general comfort with data systems and reporting tools.

• Excellent organizational, interpersonal, and communication skills.

• Proven ability to handle confidential information with the utmost discretion and integrity.

Preferred Qualifications:

• Familiarity with 401(k) compliance and working with plan providers or third-party administrators.

• Experience supporting system upgrades or HRIS module implementations.

• Professional certifications such as FPC (Fundamental Payroll Certification) or CPP (Certified Payroll Professional).

• Experience supporting payroll within a property management or real estate development organization.
 

Core Competencies:

• Technical Proficiency – Advanced system navigation, Excel skills, and HRIS familiarity.

• Detail Orientation – High accuracy in data entry, payroll calculations, and report generation.

• Analytical Thinking – Ability to audit, reconcile, and solve problems independently.

• Service-Oriented – Strong commitment to internal customer service.

• Collaboration – Ability to work effectively across HR, Finance, and other departments.

Qualifications