What are the responsibilities and job description for the Administrative Assistant/Receptionist position at Foley & Lardner LLP?
Overview
Foley & Lardner LLP is a great place to work because of what we do and how we do it. Here, your unique perspectives, experiences, and abilities will be embraced and developed, so you can excel. Being a part of Foley means having the opportunities and resources necessary to gain experience, advance professional goals, and forge meaningful connections. It’s a place where you can build your career and enjoy professionally satisfying work. We have over 2,300 people who are #HappyatFoley, and we think you will be too.
Foley is currently seeking an Administrative Assistant to join our Austin office. The right candidate will be responsible for general reception duties including answering and forwarding incoming phone calls as appropriate and other clerical services as necessary. This position is also responsible for greeting clients and visitors, informing attorneys and/or staff of their arrival.
Responsibilities
- Greet clients and visitors, inform attorneys and/or staff of their arrival and follow up until the guest has been met and/or directs guest to appropriate meeting room
- Answer incoming calls and gives general (non-legal) information to callers, route calls to appropriate individual, transfer calls to other Foley & Lardner offices
- Ensure reception and switchboard areas are neat and orderly at all times
- Maintain a general knowledge of the firm and its legal functional areas
- Monitor EMS (Event Management System) and review daily reports on conference room schedules
- Orders and handles catering for meetings as needed
- Monitor conference rooms daily to ensure that they are presentable for the day’s meetings
- Validate clients/guests parking as appropriate
- Send email to office for management and attorney visitors as appropriate
- Notify building management of maintenance issues as needed
- Monthly firm credit card consolidation
- Sign receipts and route incoming express deliveries and hand-delivered mail; track incoming and outgoing mail
- Other duties as assigned
Qualifications
- High School Diploma or GED required
- Minimum of one (1) year of experience in a Receptionist or Administrative Assistant role in a law firm or customer service setting required
- Experience operating a multi-line telephone preferred
- Must have working knowledge of office equipment and Microsoft Office
