Executive Administrative Assistant (#99, Honolulu)

Foodland Super Market, Ltd is locally owned and operated and has been doing business in Hawai`i for 75 years. Foodland is strongly committed to sharing our passion for extraordinary service, unmatched quality, and innovation, and delivering exceptional food and shopping experiences to inspire our community.

Overview:

We are looking for an Executive Assistant to provide vital administrative support services to the CFO, and secondarily to the accounting, tax and finance departments.

Essential Duties:

• Assists in scheduling, setting-up and preparing reports (handouts/PowerPoint presentations) for corporate meetings, and prepares minutes for those meetings
• Assists in the administration of the board materials process and preparation of board presentations
• Helps update and maintain financial records, such as cash flow reports and debt maturity and other financing schedules
• Assists in the preparation of quarterly officer’s certificates to lenders
• Drafts documents, ,obtains approvals and distributes communications as appropriate
• Interfaces with main office personnel to maintain project calendars and updates
• Maintains administrative files
• General administrative duties, including:
• Telephone and messaging duties
• Scheduling meetings, rooms and coordination of calendars
• Prepares and circulates documents for signature
• Coordinates travel arrangements
• Distributes and picks up mail on a daily basis
• Photocopies, faxes and/or e-mails information and documents as needed or requested
• Coordinates correspondence to facilitate on-going communications and efficient departmental operations
• Monitors and maintains appropriate levels of office supplies, equipment and other materials
• Prepares time and expense reports for CFO
• Provides coverage for the CEO’s executive assistant
• Other duties as assigned

Required Skills:

• Promotes and ensures effective communication and feedback at all levels
• Exemplifies the World Class Service expectations and behaviors
• Embraces and upholds the mission, vision, values and goals of the company
• Good writing and speaking skills in a professional, corporate environment
• Good knowledge of MS Word, Excel, Power Point and Outlook applications
• Friendly and professional attitude and ability to maintain confidentiality required
• Flexible work schedule; some overtime may be required

Education & Experience:

• Bachelor's degree preferred or equivalent experience
• 5 years previous Executive Administrative or Office Assistant experience required

Mental Demands:

• Ability to remember processes, procedures, and complete information.
• Aptitude and desire to learn new tasks and adapt to changes.
• Ability to make quick decisions even with minimal information.
• Strong focus during tasks, especially when dealing with intricate details or repetitive work.
• Reading emails, or other written materials as well as writing and creating documents and presentations.

Physical Requirements:

• Frequently sits, performs desk-based computer tasks, and stands.
• Occasional lifting, and/or carrying, pushing, and/or pulling merchandise that weighs up to 25 pounds.

Communication Demands:

The position requires talking and listening to customers, employees, supervisors, managers, executives, and outside trade persons/vendors; written communication to employees, supervisors, managers, executives, board members and outside persons/vendors and customers; responding to written or verbal requests; reading; composing written language; receiving verbal and written instructions.

Work Environment:

While performing the duties of this job, the employee works in an office environment and the noise level is usually light.

We are sorry that we will not be able to respond to all submissions, only qualified applicants will be contacted. Thank you!

With a commitment to diversity and inclusion, all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, gender identity, sexual orientation, national origin, protected veteran status, disability status, marital status, genetic information, or any other characteristic protected by federal, state or local laws.

Job Type: Full-time

Pay: From $67,500.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Application Question(s):

• What are your salary expectations?

Experience:

• Administrative: 5 years (Required)

Ability to Commute:

• Honolulu, HI 96816 (Required)

Work Location: Hybrid remote in Honolulu, HI 96816

Salary : $67,500