Administrative Assistant, Youth Programs

The Administrative Assistant to the Director of Youth Programs provides dedicated administrative support to ensure the efficient and effective operation of youth programs. This role includes a wide variety of tasks such as managing communications, organizing records, and assisting with the implementation of program objectives.

• Serve as the primary administrative support for the Director of Youth Programs.
• Coordinate and manage schedules, appointments, and communications for the Director.
• Assist in maintaining organized records of program activities, participant information, and compliance documentation.
• Handle correspondence, including drafting emails, newsletters, and other communications.
• Prepare reports, presentations, and meeting materials as requested by the Director.
• Support the Director in organizing program events, such as workshops, training, and community outreach efforts.
• Ensure compliance with all organizational and regulatory requirements, such as background checks and certifications.
• Manage administrative tasks related to staff training records, timesheets, and staff evaluations.
• Act as a point of contact for families and external stakeholders in matters related to youth programs, escalating as needed to the Director.

• High school diploma or GED.
• Associate’s degree preferred.
• Minimum of one year of administrative or related experience; prior experience in youth programs or nonprofit organizations is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to handle sensitive information with confidentiality and discretion.