What are the responsibilities and job description for the Finance Office Assistant - Student Worker position at Gannon University?
Posting Number
Division
Finance Office
Department
Finance and Campus Operations
Location
Erie, Pa
Position Summary
Career Readiness Learning Objectives:
Teamwork – The Finance Office Assistant will create and maintain relationships with the Finance staff members to work toward common goals.
Technology - The Finance Office Assistant will demonstrate the flexibility to learn the technology required to assist the staff. This includes but is not limited to, using the MS Office products, Colleague, Visa Spend Clarity, Image Now, etc.
Essential Duties:
The Finance Office Assistant will provide support to the Finance Office, specifically the Procurement and Controller’s Offices. Duties will include, but not be limited to the following:
Teamwork – The Finance Office Assistant will create and maintain relationships with the Finance staff members to work toward common goals.
Technology - The Finance Office Assistant will demonstrate the flexibility to learn the technology required to assist the staff. This includes but is not limited to, using the MS Office products, Colleague, Visa Spend Clarity, Image Now, etc.
Essential Duties:
The Finance Office Assistant will provide support to the Finance Office, specifically the Procurement and Controller’s Offices. Duties will include, but not be limited to the following:
- Assist with reconciliation of the credit card account
- Assist with a review of Fixed Assets
- Pulling a variety of invoices and other supporting items related to the audit.
- Pulling invoices for the RCAP projects
- Data entry of wire payments into Colleague
- Scanning voucher packets into Image Now
- Assist A/P Office with contacting vendors to request invoice copies
- Assist Purchasing Office with contacting vendors to follow up on purchase orders
- Open and sort the mail
- Scanning incoming invoices so they can be emailed to initiators for OK to pay
- Assist with closing blanket orders at the end of the fiscal year
- Assist when staff members take vacation
- May assist with other duties as needed
Required Qualifications
Must be willing to sign a confidentiality agreement.
Preference will be given to a 1st or 2nd year Business student with a minimum 2.5 GPA who is available to work during the academic year and summer.
Have a clear conduct record at the time of hiring and maintain this status throughout the term of employment.
Have a working knowledge of campus resources
Pleasant disposition on the phone
Experience using MS Word, Excel, PowerPoint
Experience using standard office equipment such as copy machine and printer
Committed to confidentiality/FERPA
Preference will be given to a 1st or 2nd year Business student with a minimum 2.5 GPA who is available to work during the academic year and summer.
Have a clear conduct record at the time of hiring and maintain this status throughout the term of employment.
Have a working knowledge of campus resources
Pleasant disposition on the phone
Experience using MS Word, Excel, PowerPoint
Experience using standard office equipment such as copy machine and printer
Committed to confidentiality/FERPA
Preferred Qualifications
Preference will be given to a 1st or 2nd year Business student with a minimum 2.5 GPA who is available to work during the academic year and summer.
Physical Demands
Ability to walk around building and potentially across campus
Meet the physical demands associated with a busy office and university environment
Meet the physical demands associated with a busy office and university environment
Posting Detail Information
Number of Vacancies
1
Job Posting Open Date
04/08/2024
Job Posting Close Date
05/02/2024
Special Instructions to Applicants
None
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