What are the responsibilities and job description for the ADMINISTRATIVE ASSISTANT position at Gateway Foundation Inc?
Are you looking to find personal and professional fulfillment, and align your career with your values?
At Gateway Foundation, our employees have an opportunity to make a difference every day by helping people with substance abuse issues gain control of their lives.
Gateway Foundation is a recognized non-profit leader in evidence-based treatment proven to get results. Our experts in Addiction Medicine—including highly educated clinical and medical professionals and expert psychiatrists and nurses—deliver care that never stops. Throughout Gateway’s proud history of helping others, dedicated and professional employees have been vital to accomplishing our life-saving mission. Read more about the incredible recognition that we recieved!
If you are a collaborative professional who shares our commitment to helping people with substance abuse and mental health issues turn their lives around – GATEWAY IS THE PLACE FOR YOU!
Admin Assistant/Data Clerk are responsible for:
- Provides administrative support to the assigned program(s) by conducting research, preparing reports, handling information requests, and performing clerical functions, such as preparing correspondence, receiving visitors, data entry, and organizing calendars.
- Serves as an HR liaison to keep HR systems updated and resolve employees’ inquires. Prepares and maintains documents with confidential information with diplomacy and tact.
- Performs other general administrative and front desk duties, including clerical duties, such as greeting visitors, operating the switchboard, sorting and distributing mail, faxing and copying documents, collating, etc.
- Acts as a time approver in KRONOS, enters and reviews employee hours in Ultipro, updates system with new hire information.
- Compiles data from variety of sources, such as logs, lists, invoices, and treatment records. Prepares regular summary reports and exchanges information for use by management and other departments to monitor and track billing and expenses and contract compliance.
- Assists with new hire orientation, prepares new hire paper work. May assist with employee relations and conflict resolutions.
- Other duties as assigned
Job Requirements:
- High School Diploma or GED
- One (1) year post high school training computer, or business or office administration
- Basic analytical skills to sort, post and verify database information, complete simple summaries of data, and classify and file materials.
- Familiarity with federal and state rules and regulations governing health records confidentiality
- Time and project management skills
Physical Requirements:
- Ability to walk and move about the facilities for up to two hours at a time, to monitor and interact with clients
- Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
- Ability to use a keyboard and video display terminal to receive, retrieve, and/or audit information and data
Competitive Compensation and Benefits:
Gateway Foundation values its employees and provides an inclusive and diverse work environment where dedicated employees can make a difference. We are committed to engaging and rewarding our employees in meaningful ways. For eligible employees, we provide a Total Rewards Package that includes:
- Health Insurance - Including a wellness premium incentive opportunity
- Dental & Vision Insurance
- Paid Time Off - Including 18 days of PTO and 9 paid holidays in the first year
- Catastrophic Absence Time (CAT) - Accrue up to seven days annually, to be used during an extended personal illness
- Flexible Spending Accounts
- Commuter Accounts
- 403(b) Retirement Plan with company match
- Life and AD&D Insurance
- Long-Term Disability (LTD)
- Employee Assistance Program (EAP)
- Gateway is a qualified employer for Public Service Loan Forgiveness (PSLF)
- Tuition Reimbursement
- Training & Development Programs
Gateway Foundation is an Equal Opportunity Employer: Race/Color/Sex/Sexual Orientation/ Gender Identity/Religion/National Origin/Disability/Vets. Please view Equal Employment Opportunity Posters provided by OFCCP here.
