What are the responsibilities and job description for the Contract Specialist position at GATX?
Overview
Founded in 1898 and headquartered in Chicago, IL, GATX Corporation (NYSE: GATX) is an industry leader with 125 years of success—success that is powered by our people. We are proud of our high-performance culture, hard-working and enthusiastic management team, and beautiful office space in the Willis Tower.
At GATX, we hire the best and offer our employees a dynamic, energetic, collaborative environment to enable them to make an impact from day one. Enjoy the perks and benefits of a global company with the close-knit culture and community of a much smaller one. In the same way, we strive to empower our customers to propel the world forward, we are dedicated to providing our people with the tools and resources they need to move forward in their careers. And, thanks to our employees, in 2023 we were named one of Chicago’s Top Workplaces by the Chicago Tribune for the fourth time!
The Contract Specialist generates accurate and timely legal contract documentation for the GATX Rail and Locomotive commercial organization, completes SAP entries for invoice generation from executed legal documents, and maintains the customer database program. They act as a point of contact for GATX internal questions regarding details of SAP processes, personnel entries, rental billing records, and researching SAP issues/errors associated with Salesforce, Customer Portal, ECM Open Text, DocuSign, etc. The Contract Specialist is expected to develop into a subject matter expert and should be detail-oriented with strong problem-solving and communication skills.
Responsibilities
Lease Contract Management
- Prepare various types of legal contracts for railcar and locomotive leasing, including, but not limited to, net/full lease conversions, release and reassignments, lease termination agreements, and lease transfers related to mergers and acquisitions.
- Proofread and edit all lease documents prepared by the Contract Team to ensure relevant contractual clauses are present.
- Resolve urgent customer inquiries on a wide range of issues and work with appropriate individuals to ensure customer requests and/or questions are resolved satisfactorily while maintaining strict adherence to SOX processes
Management of SAP, DocuSign, SALESFORCE, and ECM Contract Systems
- Support the month-end completion of all operations related to billing active lease contracts in SAP, Salesforce, and ECM (including renewals, assignments, amendments, and transfers).
- Maintain accurate and up-to-date customer information in multiple systems, including SAP, Salesforce, DocuSign, and ECM.
- Process adjustments for rate changes, retroactive lease transactions, and restructured deals.
- Initiate invoices in SAP per the commercial agreements, recording customer liability and responsibility items.
- Maintain clause library in DocuSign, Master Contract details in Salesforce, and online templates under ISITE.
Maintain SOX-required controls
- Ensure appropriate internal approvals are received from the Investment Risk Management team as required.
- Maintain contract files under GATX Records Retention policies.
- Provide reports and documents to internal/external auditors and explanations of process and initial order requests.
Qualifications
- Bachelor Degree
- Paralegal certification strong preferred
- Railcar and locomotive contract experience
- Strong PC skills with level of knowledge of Microsoft Applications (Excel, Word, PowerPoint and One Note), ECM (open text), DocuSign and Salesforce
- Exceptional understanding of SAP
- Basic Accounting experience beneficial for solving invoicing issues
GATX embraces diversity, and we are proud to be an Equal Opportunity Employer. All qualified applicants receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.