Human Resources Technician

Human Resources Technician

Posting Closing Date: Monday, June 6, 2022

Full-Time 12-month Position (1.0 FTE)

40 hours per week plus benefits

Salary Range: Management Salary Schedule, Track 1

(Currently: $69,030.66 - $88,102.56)

About Gavilan:

Located in the heart of California between San Jose and Monterey, Gavilan College’s main campus in Gilroy

serves a diverse student population in a beautiful, park-like setting. In addition, we have campus centers

located in Hollister, San Martin, and South San Jose, which offer students a variety of courses and programs.

Our community recently voted to pass Measure X, a bond to renovate the main campus and build a full-

service campus in Hollister. Gavilan is proud to meet the needs of our growing community, offering high-

quality education in more than 70 transfer-related fields and over 30 industry-relevant career pathways; in

2020-21, we awarded more than 600 Associate Degrees and 797 career education certificates.

Gavilan College, a Hispanic Serving Institution with a 58% Latinx student population, is committed to

achieving educational equity for all students. We work to provide students with a rich and relevant learning

experience that emphasizes student engagement in and out of the classroom, encouraging students of all ethnic

and socioeconomic backgrounds to realize their goals and become socially responsible leaders. When you join

our team at Gavilan College, you will become part of an innovative and equity-focused community that

approaches higher education as a matter of social justice requiring broad collaboration among faculty, staff,

administration, students, and community partners.

Gavilan College fosters justice, equity, diversity and inclusion through its Principles of Community. As a

member of the Gavilan College community, you will join us in valuing the worth and dignity of every person,

the pursuit of truth, devotion to excellence, and the principles of democratic citizenship. All Gavilan

employees strive to maintain these ideals in an environment of inclusiveness and mutual respect. We live

these shared Principles of Community and work collaboratively to serve as a model of an exemplary, student-

centered community-serving college.

Ideal Candidate:

Gavilan College is committed to recruiting individuals that embody our Principles of Community by:

• actively demonstrating a commitment to embracing and celebrating diversity;

• committing to collaboration, effective communication and the development of strong working

• promoting purposeful inclusion of all groups and the free exchange of ideas in a respectful, trusting

and considerate environment; and

• demonstrating commitment to a college which prioritizes equity in resource allocation.
  

The ideal candidate for this position is an equity-minded individual who understands the importance of

holding ourselves accountable for closing equity gaps and engaging in equitable practices. Gavilan strives to

attract candidates who view the elimination of inequities as an individual and collective responsibility and

who are able to reframe inequities as a problem of practice. In addition, they are able to demonstrate a

commitment to student-centered practices, effective cross-disciplinary and cross campus collaboration,

transparent decision-making, and purposeful service to the community. The ideal candidate will understand

the importance of and embrace shared governance in all levels of decision-making at the college.

The ideal candidate will preferably have a Bachelor’s Degree in human resources, business, public

administration or a related field and/or experience working in a human resources department. Excellent

verbal and written communication skills are essential in this role as well as strong interpersonal and

customer service skills. This position will assist with the organization of the recruitment process, employee

database transactions and onboarding of new employees. Therefore, attention to detail and a high level of

responsibility is critical. Candidates must work well in a team environment as well as independently.

Desirable skills include experience with Ellucian Banner HR and Payroll database or similar Human

Resources Information System, previous recruitment experience and understanding of laws and regulations

pertaining to Human Resources in Community College districts.

The Position:

Are you interested in creating an exceptional educational environment for students who are part of a dynamic,

inclusive community? If you see yourself as a professional who empowers students of diverse backgrounds to

reach their potential through innovative, structural change, we invite you to apply for the Human Resources

Technician position. At Gavilan College, we welcome your commitment to fostering a learning environment

where resources are devoted to developing opportunities for students to break barriers and thrive as scholars

and community members.

Under general supervision, to provide specialized confidential administrative support to the Human Resources

department: to collect and prepare materials used in employer-employee relations, collective bargaining

negotiations, and grievance proceedings; to compose advertising for job announcements and place

advertisements; to process new employees including paperwork, orientation, and benefits enrollment; to

coordinate recruitment efforts; to provide customer service; and to perform related duties as assigned..

Essential Duties: The following duties are typical of those performed by employees in this job title; however,

employees may perform other related duties, and not all duties listed are necessarily performed by each

employee in the job title.

• Completes essential human resource projects such as conducting salary surveys, assembling materials

• Gathers and documents information for employee grievances, salary decisions, budgets and contractual

software applications;

• Coordinates the selection of faculty, administrative, supervisory and classified employees; requests

prepares recruitment files; and schedules meetings and interviews;

• Informs candidates of each step of the hiring process and outcome; composes written correspondence

• Posts new and open positions internally following district policies and contractual agreement; initiates

site.

• Process newly hired employees including conducting orientation; completing and distributing
  

paperwork; entering data into information systems; and explaining and scheduling procedures required

for compliance with Health and Safety codes such as fingerprinting and tuberculosis test;

• Coordinates benefits program including enrollment and communication; updating employee data;

supervisor in resolving complaints;

• Coordinates the annual performance review forms and processes;

• Coordinates and administers employee testing and interviewing for Spanish speaking stipend;

• Maintains and stores employee files and protects the confidentiality of privileged and sensitive

• Prepares purchase orders for department expenditures; maintains an inventory of supplies and forms;

• Provides customer service to District personnel, staff and the public; informs and assists regarding

• Serves as Human Resources Department receptionist; greets and directs visitors; initiates, answers and

• Develops and maintains a variety of forms, records, logs, schedules, lists and data bases.
  

Minimum Qualifications Education and Experience: Any combination of training and experience

equivalent to:

Knowledge:

• Basic human resource administration, practices and terminology.

• Office procedures, organization and records maintenance.

• Personal computer operations including word processing, spreadsheets and data bases. English grammar,

• Proper handling and protection of employer-employee relations, collective bargaining, and other highly

sensitive information.

• Basic arithmetic.
  

Skills and Abilities:

• Composing correspondence, memos and reports.

• Using basic computer software applications including spreadsheet and word processing.

• Interpreting and following policies, procedures and regulations.

• Communicating and explaining human resources programs.

• Establishing and maintaining effective working relationships with employees and external customers at

• Maintaining accurate, detailed records and files.

• Setting priorities and meeting deadlines with frequent interruptions.

• Organizing and coordinating interviews and committee meetings.

• Maintaining the confidentiality of employer-employee relations, collective bargaining, and other

Other Requirements:

Must possess a valid California driver's license and have a satisfactory driving record. Specified positions

within this class may require certification of bilingual skills.

Illustrative Education and Experience:

A typical way to obtain the above knowledge and skill is a combination of education and experience

equivalent to:

Completion of high school and two years of administrative experience, preferably in the area of human

resources administration.

Physical Characteristics: The physical abilities involved in the performance of essential duties are:

Vision sufficient to read computer screens and handwritten and printed documents; manual dexterity to

operate keyboards and manipulate papers; speech and hearing to obtain and relay information; and bending

and reaching to obtain or replace files and records. This work is performed indoors in a typical office

environment.

The physical characteristics described here are representative of those that must be met by employees to

successfully perform the essential functions of this class. Reasonable accommodations may be made to enable

individuals with disabilities to perform the essential functions.

Application Process:

To be considered for this excellent opportunity the following items are required to be received by the CCC

Registry no later than 5:00pm on Monday, June 6, 2022 through the following CCC Registry website:

www.cccregistry.org

1. CCC Registry online application (all sections are required to be completed, Education, Employment
History, Professional References, General Information). Apply at www.cccregistry.org *

2. Cover letter detailing leadership philosophy, experiences with leading to promote positive change, and
preparedness to lead effectively with a focus on sustaining a positive team environment and commitment

to collaboration (2-pages maximum)*

3. Abbreviated Curriculum Vitae or Resume*

• Denotes application materials that are required for full consideration.

As an equal opportunity employer, we are required to compile summary data on applicants. We are requesting

your assistance in providing the information on the personal and ethnicity section of your CCC Registry

profile. The completion of the questionnaire is voluntary. The form will remain in the Human Resources

department and will be kept confidential and separate from all hiring documents. It will not be forwarded to

those making employment decisions.

If you have questions related to the CCC Registry or technical aspects regarding submitting application

materials on the CCC Registry website, please contact the CCC Registry directly at registry@yosemite.edu or

call (800)245-4157.

Please make sure to contact the CCC Registry at (800)245-4157 AFTER you have applied for this job to

verbally confirm that your application materials were submitted correctly and that your application is included

in this recruitment.

If you have a verifiable disability and require accommodation to complete the application process, please

contact the Human Resources Office at (408) 852-2823.

Please be aware, the District does not reimburse for expenses related to the recruitment process.



NON-DISCRIMINATION

G avilan Joint Community College District is an Equal Opportunity Employer committed to nondiscrimination on the

basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, age,

gender, gender identity, religion, sexual orientation, transgender, marital status, veteran status, medical condition,

physical or mental disability and any other status protected by applicable federal and state laws. Applicants who

require accommodations to complete the application or interview process, please contact the Human Resources

Office at (408) 852-2823 for assistance.