What are the responsibilities and job description for the Event Coordinator II position at Georgia Tech?
Department Information
Georgia Tech Arts, part of the Division of Student Engagement & Well-Being, creates programming with professional artists from around the world, oversees operation of the Ferst Center for the Arts, and works with the Georgia Tech Arts Advisory Board on the strategic direction, collaboration, and promotion of campus arts experiences. Georgia Tech will be an internationally recognized destination that invites everyone to experience and benefit from the integration of arts with the learning and research that takes place across the Institute through performances, exhibitions, installations, residencies, and creative encounters.Georgia Tech Arts weaves art into the learning and research of students and faculty across the Institute and invites the entire community to join in these encounters. Through a blend of professional performances, exhibitions, installations, residencies, and support for student and faculty ideas, Georgia Tech Arts places art at the epicenter of supporting the Strategic Objectives of the entire Institute.
Job Summary
Coordinate arrangements for holding meetings, gatherings or other events on behalf of a campus unit or office. Responsible for scheduling and planning the event, reserving a location, arranging for support services and follow-up. Events range from small to large scale, are both internal and external facing and utilize unit based facilities and other locations, on and off campus. This position will interact on a consistent basis with: Unit management and staff and event sponsors, vendors. This position typically will advise and counsel: event sponsors, vendors. This position will supervise: NA.
Responsibilities
Job Duty 1 -
Confer with event sponsors to determine scope and overall objectives associated with an event.
Job Duty 2 -
Based on client needs and facility availability determine resources required and prepare event schedule.
Job Duty 3 -
Make necessary facility reservations.
Job Duty 4 -
Arrange for any catering requirements, facility set-up, parking, security, etc. May coordinate attendee travel arrangements.
Job Duty 5 -
Design and create promotional/publicizing materials (print, website, etc.).
Job Duty 6 -
Manage and track event budgets/costs, and maintain associated reports.
Job Duty 7 -
Conduct follow-up to determine adequacy of services provided in support of event.
Job Duty 8 -
May be responsible for identifying prospective customers and generating revenue.
Job Duty 9 -
Perform other duties as assigned
Required Qualifications
Educational Requirements
High school diploma, GED Certificate or Vocational School Diploma
Other Required Qualifications
Vo additional information.
Required Experience
Four to five years of job related experience
Preferred Qualifications
Preferred Educational Qualifications
Technical Diploma, Associate's Degree or two years college course work
Knowledge, Skills, & Abilities
SKILLS
This job requires working knowledge and skills in event management. This includes skills in customer service, organizing, planning and scheduling. Use of business related computer applications is required.
Equal Employment Opportunity
Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests.
Other Information
This is not a supervisory position.
This position may have financial responsibilities.
No, this position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel.
This position does not require security clearance.
Job Grade: A7
Salary: starting $46,014.00 to commensurate with experience
Salary : $46,014 - $0
