Billing Specialist

Position Summary

The Billing Specialist position is to undertake billing operations in the firm’s accounting department. The role will consist of monitoring both accounts payable and receivable and ensuring invoices and other financial documents are processed appropriately.

Essential Duties and Responsibilities

·      Review and edit all client and vendor invoices for appropriate documentation and approval prior to payment.

·      Assist with managing the status of accounts and balances and identify inconsistencies

·      Perform specific billing and e-billing tasks and projects

·      Issue and post bills, receipts and invoices

·      Respond to vendor inquiries and resolve payment discrepancies.

·      Communicate with attorneys and legal staff on matters related to billing, e-billing and collections

·      Support Accounts Receivable, including collections.

·      Provide backup for Accounts Payable.

·      Maintain financial records in accordance with accounting requirements.

Qualifications (Knowledge, Skills and Abilities)

·      Minimum 1-2 years of billing and/or accounting experience

·      Proficiency in Quickbooks or similar accounting software

·      Familiarity with accounting software and understanding of basic functions

·      Knowledge of and/or the ability to learn and function within client billing platforms.

·      Excellent computer skills, including Microsoft Word, Excel, Outlook.

·      Strong data entry and record keeping skills.

·      Excellent interpersonal, communication and client service skills. 

·      Attention to detail and problem-solving skills.

·      Excellent time management skills and ability to prioritize and multitask.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. This position requires the ability to occasionally lift office products and supplies, up to 20 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.