Administrative Assistant II

Team Gilbert has an exciting opportunity for a highly motivated professional to fill the position of Administrative Assistant in our Police Department. With every job we fill, our focus is on providing outstanding customer service to our citizens while offering the opportunity for professional growth in a rewarding and innovative work environment. Â

Responsibilities

Our Police Department Administrative Assistants reports to a Police Commander and/or their section/unit manager. The primary duties and responsibilities of our Administrative Assistant II are:

• Creates basic spreadsheets, reports, databases and presentations. Gathers and compiles data for reports. Interprets routine data, recognizes common irregularities and reports these to the supervisor. Verifies and audits to make sure data input in systems and databases is accurate and will review discrepancies as needed. Tracks the status of projects and documents in various databases, which may include tracking progress, expenses, contracts, warranties, invoices, purchase orders or requisitions.
• Provides administrative support by monitoring expenditures and routinely tracking department/ division/project budget(s). Assists with budget and fiscal activities by researching, auditing and obtaining data for budget development, running reports and queries of financial data, reconciliation of the budget, and monitoring expenditures.
• Processes and reviews general financial, and/or purchasing functions and entries, which may include accounts payable, assisting with requisitions, service orders, invoices, purchase orders, check requests, purchasing card reconciliations, maintaining and reconciling cash and deposits, and collecting money from customers.
• Generates a variety of routine and non-routine documents, which may include: reports, flyers and/ or marketing materials, templates, surveys, letters, memos, notices, forms, agendas, schedules, and/or other related materials. Assists in preparing and putting together manuals and other resource documents. Issues, receives and types various applications, reimbursements, permits and forms.
• View the full job description here.
  
  

Anticipated Recruiting Timeline

• Posting Closes: August 3rd at 11:59pm
• Candidate Review: The week of August 4th
• In-Person Interview Invites sent: August 7th
• In-person Interviews the week of August 14th
  
  

Successful candidates for the position will be required to undergo a thorough criminal justice background investigation to include psychological and polygraph examinations.

Anticipated New Hire Start Date: September 30th

You are someone who effectively exceeds customer needs by building productive relationships, and taking responsibility for customer satisfaction and loyalty. Â You actively participate as a member of a team to move the team toward the completion of goals and produce quality outcomes. Â You are committed to our safety philosophy, and you take great pride in proactively managing time and resources to ensure that work is completed efficiently while accomplishing objectives and achieving goals beyond what is required.

At Team Gilbert, we hire innovative, forward thinking problem-solvers who love what they do! Â In addition to possessing the ability to live out our values daily, candidates must possess the following requirements

• High School Diploma or GED, Associate's degree is preferredÂ
• 3 years of experience of clerical experience
• Software knowledge
• MS Office
• Must be skilled at organizing and prioritizing multiple tasks and changing priorities, able to remain positive and productive when challenged with tight timelines and the pressure of a heavy workload, handle confidential information, and work with a variety of internal and external customers in a professional manner.
  
  

This position is an At-Will position and is FLSA Non-Exempt - eligible for overtime compensation.

Gilbert's Mission:Â Anticipate. Create. Help People

Our Values:Â DRIVEN, KIND, BOLD, HUMBLE

Awards: We are proud of these achievements and continue to work hard to make Gilbert the best place to live, work and play. Gilbert is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If any reasonable accommodation is needed while participating in the application and interviewing process, please contact our People Team (Human Resources) at 480-503-6823. Requests should be made as early as possible to allow time to arrange the accommodation.

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Gilbert provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.Â