Office Administrator

Our Mission

Through inspired engineering and design, we deliver outstanding solutions that positively impact lives. We use an interdisciplinary development process that combines our diverse engineering experience with creative industrial design solutions. We succeed when our partners succeed – it’s all about solving the most complex challenges by creating transformative technology.

Our Culture And People

At Goddard, our most important asset is our people. We don't just work together; we thrive together. We foster a culture of collaboration, continuous learning, and mutual support. We believe in taking exceptionally good care of each other because great teams build great solutions. If you are someone who embodies the values of accountability, inspiration, dedication, efficiency, innovation, integrity, quality, and reliability, we want you on our team. Come be a part of a workplace where your ideas are valued, your growth is encouraged, and your contributions make a real impact. Join us in shaping the future of transformative technology – together.

The Role

Goddard is seeking a dependable and proactive Office Administrator to help keep our workplace running smoothly and efficiently. In this vital role, you’ll create a clean, welcoming, and well-organized environment that allows our engineering and project teams to stay focused and productive. You’ll be responsible for a wide range of tasks - from managing facilities and logistics to coordinating internal events and supporting day-to-day administrative operations.

This is an hourly, full-time position located at our headquarters in Beverly, MA and will report to the HR Manager.

Key Responsibilities

Workplace Operations

• Welcome visitors to the Beverly office and ensure a smooth check-in experience
• Maintain a clean, organized, and client-ready office environment
• Manage inventory and ordering for office and kitchen supplies; implement recurring orders as needed
• Handle shipping, receiving, returns, and mailing needs for the broader administrative team
• Regularly restock breakrooms, snacks, beverages, and shared spaces
• Monitor cleaning vendor performance and escalate maintenance issues to Operations
• Coordinate logistics and hospitality for visiting clients and team members
• Prepare visitor spaces to ensure a polished, professional presentation
• Assist with setup and removal of desk equipment as needed
• Support in-office culture initiatives, including planning and executing events, socials, celebrations, and team activities.
  
  

Administrative Support

• Provide general support to HR, Talent Acquisition, Finance, and IT teams as needed
• Assist with the setup and logistics of client and internal meetings, including coordinating lunch orders
• Manage office and technical supply orders in collaboration with the IT team
• Maintain access to SignIn (visitor management application) and update printer service logs regularly
• Submit and track expense reports, procurement logs, and minor budgets
• Respond promptly and professionally to internal support requests
  
  

Additional Responsibilities

• Optimize office layouts and improve organization systems as needed
• Maintain security systems, including badge access and visitor logs, ensuring compliance with safety protocols
• Collaborate with IT to coordinate maintenance and upgrades of office equipment
  
  

Qualifications

• Available to work onsite at our Beverly office, Monday through Friday during standard business hours
• Previous experience in office administration, facilities coordination, or a similar role is a plus
• Enjoys creating a warm, welcoming, and well-supported environment for both employees and visitors
• Proactive, organized, and eager to take initiative to improve the workplace
• Brings a positive attitude—and ideally, a good sense of humor—to everyday work
  
  

Our Benefits

Flexible Time Off: Benefit from our generous flexible time off policy. We also provide sick leave and bereavement time because we understand that not all time off is for fun.

Retirement Savings: Invest in your future with a 401(k)-retirement plan. Goddard contributes 3% of your annual salary directly into your 401(k) account—regardless of your own contributions.

Health Coverage: Access to comprehensive medical, dental, and vision insurance for you and your family. Goddard contributes 80% of monthly premiums for all medical plan options.

Family Support: To take the time you need to welcome the newest member of your family, Goddard offer 6 weeks fully paid parental leave with support of PFML state programs.

Company Engagement: Engage with your colleagues through a variety of regular company and team events, including weekly social hours, Athletic Club outings, and department outings.

The Pay Range For This Role Is

22 - 28 USD per hour(Beverly Office)