Accounts Payable Specialist

Job Summary

The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices and payments in support of restaurant and corporate operations. This role ensures compliance with company policies, manages invoice-related inquiries from internal and external stakeholders, and collaborates with team members to maintain an organized and responsive AP email inbox. The ideal candidate will demonstrate strong attention to detail, a commitment to efficiency, and the ability to foster positive vendor relationships.

Essential Functions

• Full-cycle accounts payable
• Monitor shared AP email inbox and process invoices, statements, and inquiries
• Validate invoices for accuracy, proper coding, and authorization
• Support maintenance of vendor master files in accordance with internal controls
• Routes invoices to appropriate people for approval
• Support weekly cash disbursements for checks, ACHs, and wire transfers
• Support month-end closing activities including accruals, reporting, and reconciliations
• Support implementation and deployment of new AIS and AP systems (NetSuite & Tipalti)
• Research and reconcile vendor statements, credits and follow up requests
• Contribute to process improvement and documentation initiatives
• Respond timely and effectively to vendor and associate inquiries
• Prepare weekly expense reporting journal entries
• Manage AP-related mail responsibilities
• Performs other duties as assigned
• Conforms with all corporate policies and procedures
  
  

Education

• Associate’s degree, required
• Bachelor's degree, accounting or finance, preferred
  
  

Work Experience

• Minimum two years of experience in accounts payable or accounting
• Experience using an invoice approval workflow system
• Good understanding of basic accounting and bookkeeping processes
• Experience using NetSuite, Tipalti, and Concur, preferred
  
  

Skills

• Good understanding of the procure-to-pay process (P2P)
• Effective communicator that can convey information clearly and concisely
• Knowledge of MS Office; Advanced Excel, preferred
• Excellent interpersonal skills with a demonstrated ability to be flexible and effectively work with others as a team
• Ability to meet deadlines and achieve critical KPIs
• Good attention to detail and accuracy
• Good organization and problem-solving skills
• Strong data entry skills with speed and accuracy
  
  

CertificationsTravel Requirement