What are the responsibilities and job description for the Payroll Administrator position at Grand Island Public Schools?
Position Title: Payroll Administrator
Assignment: Business Office
Reports to: Chief Financial Officer
Contract-Type: Non-certified - 260 days
Position Purpose
The Payroll Administrator performs all responsibilities necessary to accurately process payroll in a regular and timely manner.
Desired Characteristics
Assignment: Business Office
Reports to: Chief Financial Officer
Contract-Type: Non-certified - 260 days
Position Purpose
The Payroll Administrator performs all responsibilities necessary to accurately process payroll in a regular and timely manner.
Desired Characteristics
- Proficient in payroll database programs used to process payroll for employees.
- Able to meet deadlines.
- Excellent written and oral communication skills and the ability to maintain confidentiality required.
- Address and resolve employee questions or concerns relating to payroll.
- Prepare reports to relevant departments about payroll.
- Processes all information related to processing of payroll including time, attendance, leaves, calculation of mandatory and voluntary deductions, and issues direct deposits.
- Comply with all payroll tax requirements, including local, state, and federal regulations and filing local, state and federal payroll tax returns.
- Process and file W-2 and 1099 wage statements.
- Work with tax agencies to resolve any outstanding issues.
- Develops and recommends for implementation payroll procedures to ensure timely, accurate and efficient processing of payroll.
- Ensure accuracy of payroll data input and calculations, balancing each payroll prior to direct deposit.
- Maintain and process all court ordered deductions and disbursements.
- Calculate, reconcile and submit all liabilities generated through payroll, including taxes, retirement, insurance and other related payments.
- Maintains accurate participation information in insurance benefit programs, i.e. health, dental, vision, life, LTD, supplemental insurance, etc. and remit monthly premium payments.
- Collaborate with Human Resources to process staff changes, to determine impact on payroll processing.
- Review/input data related to new hires, terminations, assignment changes, etc. to maintain the accuracy of the payroll system.
- Ensures the various software programs related to time and attendance, leaves and payroll interface effectively and accurately.
- Compile, maintain and file all reports, records, and other documents required including auditable records.
- Maintain confidentiality of information.
- Responds to staff questions about payroll and benefit related matters. Take appropriate action to resolve problems identified.
- Prepare contract adjustments, retro payments and dock reports.
- Direction of Benefits/Payroll Specialist and other support personnel as assigned by the Chief Financial Officer.
- Bachelor’s Degree in Accounting or related field.
- Three years accounting experience, preferably including responsibility for payroll.