What are the responsibilities and job description for the Payroll Administrator position at Plattsmouth Community Schools?

JobID: 794

Position Type:
Administration/Director

Date Posted:
12/16/2024

Location:
Kneale Administration Building

Date Available:
01/13/2025

Closing Date:
01/06/2025

District:
Grand Island Public Schools

Position Title: Payroll Administrator

Assignment: Business Office

Reports to: Chief Financial Officer

Contract-Type: Non-certified - 260 days

Position Purpose:

The Payroll Administrator performs all responsibilities necessary to accurately process payroll in a regular and timely manner.

Desired Characteristics:

Proficient in payroll database programs used to process payroll for employees.
Able to meet deadlines.
Excellent written and oral communication skills and the ability to maintain confidentiality required.
Address and resolve employee questions or concerns relating to payroll.
Prepare reports to relevant departments about payroll.

Essential Job Responsibilities:

Processes all information related to processing of payroll including time, attendance, leaves, calculation of mandatory and voluntary deductions, and issues direct deposits.
Comply with all payroll tax requirements, including local, state, and federal regulations and filing local, state and federal payroll tax returns.
Process and file W-2 and 1099 wage statements.
Work with tax agencies to resolve any outstanding issues.
Develops and recommends for implementation payroll procedures to ensure timely, accurate and efficient processing of payroll.
Ensure accuracy of payroll data input and calculations, balancing each payroll prior to direct deposit.
Maintain and process all court ordered deductions and disbursements.
Calculate, reconcile and submit all liabilities generated through payroll, including taxes, retirement, insurance and other related payments.
Maintains accurate participation information in insurance benefit programs, i.e. health, dental, vision, life, LTD, supplemental insurance, etc. and remit monthly premium payments.
Collaborate with Human Resources to process staff changes, to determine impact on payroll processing.
Review/input data related to new hires, terminations, assignment changes, etc. to maintain the accuracy of the payroll system.
Ensures the various software programs related to time and attendance, leaves and payroll interface effectively and accurately.
Compile, maintain and file all reports, records, and other documents required including auditable records.
Maintain confidentiality of information.
Responds to staff questions about payroll and benefit related matters. Take appropriate action to resolve problems identified.
Prepare contract adjustments, retro payments and dock reports.

Direction of Benefits/Payroll Specialist and other support personnel as assigned by the Chief Financial Officer.

Position Requirements:

Bachelor’s Degree in Accounting or related field.
Three years accounting experience, preferably including responsibility for payroll.

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